To: Board of Supervisors
From: Public Works
Agenda Section: Consent
Vote Requirement: 4/5th
SUBJECT:
title
Supplemental Budget for Motor Pool-Reserve Fiscal Year 2023-24 (4/5 Vote Required)
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve the Supplemental Budget request for Public Works' Motor Pool- Reserve (3500351) in the amount of $715,154. (4/5 Vote Required)
Body
SOURCE OF FUNDING:
Motor Pool-Reserve 3500351
DISCUSSION:
Motor Pool replaces a portion of the vehicle fleet annually. During fiscal year (FY) 2022-23 delivery of replacement fleet vehicles was delayed until FY 2023-24. The funding for the vehicles was not "rolled" over to FY 2023-24 when the budget was adopted causing a shortfall in planned expenditures.
Additionally, the prices of the vehicles on the FY 2023-24 replacement schedule had unprecedented increases to the market prices, and, unfortunately, this increase occurred between budget development and bid awards. This caused some of the vehicle orders placed in FY 2023-24 to come in at an increased amount than what was adopted during the budget cycle.
During this time period there was also a change in accounting procedures that shifted the amount of the trade-in vehicles out of the fixed asset expenditure line to a revenue line. This change was a net budgetary shift but increased the total expenditure appropriation needed in the existing fixed asset line.
This supplemental budget will address the needed adjustments to both the revenue and expenditure lines in Motor Pool- Reserve budget 3500351 for FY 2023-24.
FINANCIAL IMPACT:
Expenditures (3500,351)
FY23-24
Budgeted Expenses
1,313,560
Additional Appropriation Requested
715,154
Total Expenditures
2,028,714
*Projected amounts are estimates and are subject to change.
Funding Sources (3500,351)
FY23-24
Fees/Other
1,933,201
Use of Fund Balance
95,513
Total Funding Sources
2,028,714
*Projected amounts are estimates and are subjec...
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