To: Board of Supervisors
From: Sheriff
Agenda Section: Consent
Vote Requirement: Majority
SUBJECT:
title
Agreement between Axon Enterprise, INC and Humboldt County Sheriff’s Office for Continued Use of Body Worn Cameras at the Humboldt County Correctional Facility (HCCF)
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Authorize the purchasing agent to sign the Master Services and Purchasing Agreement between Axon Enterprise, Inc. (Axon) and the Humboldt County Sheriff’s Office (Attachment 1) for continued use of body worn cameras for the HCCF; and
2. Authorize the purchasing agent to sign any contract amendments, modifications, or extensions for the term of the agreement with approval from the CAO’s office, County Counsel and Risk Management.
Body
SOURCE OF FUNDING:
Sheriff’s Office Fund 1100243-2123
DISCUSSION:
The HCCF implemented body worn cameras in 2018 and has continued their use since. The current contract with Axon is set to expire in January of 2024. Body worn cameras have been essential to maintain the safety and security of the facility. They reduce liability to the department and the county by having video evidence of incidents that occur within the HCCF. This creates a safer work environment for those incarcerated and the staff working in the facility.
With this new contract, this will expand the Body Worn Camera (BWC) program to provide cameras for the Sheriff’s Work Alternative Program (SWAP) staff and transportation staff that are responsible for transporting incarcerated individuals outside the facility. By continuing to contract with Axon it will reduce costs as it will not be necessary to purchase infrastructure for a different vendor. Additionally, staff are already sufficiently trained in the use of the device which reduces training costs. On-going costs to support this program have been designated within the facilities budget. Previously this contract was entered into pursuant to section 6.8 of the Purchasing Policy as a Cooperative Purchase Agreement through National IPA.
FINANCIAL IMPACT:
|
Expenditures (1100, 243) |
FY23-24 Adopted |
FY24-25 Projected |
FY25-26 Projected |
|
Budgeted Expenses |
$24,047 |
$25,009 |
$26,009 |
|
Additional Appropriation Requested |
$0 |
$0 |
$0 |
|
Total Expenditures |
$24,047 |
$25,009 |
$26,009 |
|
Funding Sources (1100, 243) |
FY23-24 Adopted |
FY24-25 Projected* |
FY25-26 Projected* |
|
General Fund |
$24,047 |
$25,009 |
$26,009 |
|
Total Funding Sources |
$24,047 |
$25,009 |
$26,009 |
*Projected amounts are estimates and are subject to change.
Narrative Explanation of Financial Impact:
HCCF has paid approximately $19,000/annually for its BWC program since 2018. The total of the new 5-year contract is $130,245 to be made in annual payments, effective upon execution of the contract. The increase for renewal of the current program plus the expansion for a total of $24,047 in year one was budgeted as part of line item 2123 Special Departmental Expense in the HCCF budget, 1100-243. Subsequent years will be budgeted as part of the annual budget submission.
STAFFING IMPACT:
There is no staffing impact as this equipment is already issued to staff and the usage of this equipment will not require any additional staff.
STRATEGIC FRAMEWORK:
This action supports your Board’s Strategic Framework priority of providing for and maintaining infrastructure .
OTHER AGENCY INVOLVEMENT:
N/A
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board of Supervisors may choose not to approve the agreement, however this is not recommended, as it would jeopardize the ability of the county to continue and support the safety of correctional staff and incarcerated individuals at the HCCF.
ATTACHMENTS:
Attachment 1 - Master Purchase and Maintenance Agreement between Axon and Humboldt County Sheriff’s Office
PREVIOUS ACTION/REFERRAL:
Board Order No.: N/A
Meeting of: 12/18/2018
File No.: 18-1615