To: Board of Supervisors
From: Public Works
Agenda Section: Consent
SUBJECT:
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Consultant Services Agreement with Ghirardelli Associates, Inc. Regarding the Provision of On-Call Professional Construction Management Services
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve the selection of Ghirardelli Associates, Inc. as the consulting firm to provide on-call professional construction management services;
2. Approve, and authorize the Chair of the Board to execute, the attached consultant services agreement with Ghirardelli Associates, Inc. regarding the provision of on-call professional construction management services;
3. Authorize the Public Works Director, or a designee thereof, to execute any and all future task orders issued pursuant to the terms and conditions of the attached consultant services agreement with Ghirardelli Associates, Inc.; and
4. Direct the Clerk of the Board to return two (2) fully executed original copies of the attached consultant services agreement with Ghirardelli Associates, Inc. to the Department of Public Works for further processing.
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SOURCE OF FUNDING:
Road Fund (1200), Federal Highway Administration Emergency Relief Storm Damage Funds, Federal Emergency Management Agency Public Assistance Grants, California Governor’s Office of Emergency Services.
DISCUSSION:
On September 15, 2020, the Humboldt County Department of Public Works issued a Request for Qualifications (“RFQ”) for the purpose of selecting a qualified consultant to provide professional construction management services for road construction projects on an on-call basis. The RFQ followed the selection process set forth in Chapter 10 of the California Department of Transportation’s Local Assistance Procedures Manual. The statements of qualifications submitted in response to the RFQ for on-call professional construction management services were evaluated and ranked by a selection committee comprised of county staff. The final ranking of the statements of qualifications was issued on November 11, 2020.
The Department of Public Works is now returning to the Board of Supervisors in order to award the attached consultant services agreement to the highest-ranking consultant, Ghirardelli Associates, Inc. The attached consultant services agreement with Ghirardelli Associates, Inc. has a term of five (5) years. The maximum total amount payable by the County of Humboldt for the services rendered, and costs and expenses incurred, pursuant to the terms and conditions of the attached consultant services agreement with Ghirardelli Associates, Inc. shall not exceed Five Million Dollars ($5,000,000.00) for the period of March 23, 2021, through March 22, 2026.
Ghirardelli Associates, Inc. will be asked to provide specified construction management services for specific construction projects pursuant to task orders issued under the attached consultant services agreement. A detailed scope of services, project schedule and project budget will be prepared for each task order issued pursuant to the terms and conditions of the attached consultant services agreement. Once a task order has been issued, Ghirardelli Associates, Inc. will be required to perform the agreed upon services within the parameters set forth therein.
Accordingly, the Department of Public Works recommends that the Board of Supervisors approve, and authorize the Chair of the Board to execute, the attached consultant services agreement with Ghirardelli Associates, Inc. regarding the provision of on-call professional construction management services. It is also recommended that the Board authorize the Public Works Director to execute any and all task orders issued pursuant to the attached consultant services agreement with Ghirardelli Associates, Inc. in order to ensure the efficient delivery of required services.
FINANCIAL IMPACT:
As noted above, the maximum amount payable for the construction management services provided, and costs and expenses incurred, pursuant to the terms and conditions of the attached consultant services agreement with Ghirardelli Associates, Inc. shall not exceed Five Million Dollars ($5,000,000.00). Funding is dependent on the type of project for which the services are provided. On-system storm damage road projects are 88.53% funded by the Federal Highway Administration and the remaining 11.47% is funded by the Humboldt County Roads Division. Off-system road storm damage projects are 75% funded by the Federal Emergency Management Agency, 18.75% will be funded by the California Governor’s Office of Emergency Services and the remaining 6.25% will be funded by the Humboldt County Roads Division. There is no financial commitment until a task order has been issued for a specific roadway construction project. As a result, approval of the attached consultant services agreement with Ghirardelli Associates, Inc. will not impact the Humboldt County General Fund.
STRATEGIC FRAMEWORK:
The recommended actions support the Board of Supervisors’ Strategic Framework by providing for and maintaining infrastructure.
OTHER AGENCY INVOLVEMENT:
California Department of Transportation, Federal Highway Administration, Federal Emergency Management Agency and California Governor’s Office of Emergency Services
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board may choose not to approve the attached consultant services agreement with Ghirardelli Associates, Inc. regarding the provision of on-call professional construction management services. However, this alternative is not recommended since the county has limited staff to perform such services for the high volume of roadway projects.
ATTACHMENTS:
1. Department of Public Works Ranking of the Statement of Qualifications Received in Response to Request for Qualifications No. DPW2020-002 for On-Call Professional Construction Management Services
2. Consultant Services Agreement with Ghirardelli Associates, Inc. Regarding the Provision of On-Call Professional Construction Management Services
PREVIOUS ACTION/REFERRAL:
Board Order No.: C-21
Meeting of: Sept. 15, 2020
File No.: 20-1084