To: Board of Supervisors
From: Public Works
Agenda Section: Consent
SUBJECT:
title
Accept Completed Contract for Storm Damage Repair to Blue Slide Road (F2G100) Post Mile 3.24
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Ratify the Director of Public Works to sign Contract Change Order Number 3 for the total amount of $12,201.96;
2. Accept the completed contract, including all change orders approved by the Public Works Department, between Van Meter Logging, Inc., and Humboldt County for construction of Storm Damage Repair to Blue Slide Road Post Mile 3.24; and
3. Approve the final claim for payment in the amount of $12,201.96, which will bring the total amount paid to 100 percent of the contract.
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SOURCE OF FUNDING:
Road Fund (1200); Federal Highway Administration Emergency Relief Storm Damage Funds
DISCUSSION:
On Mar. 7, 2017, the Governor of the State of California declared a disaster for Humboldt County due to severe winter storms, flooding, and mudslides. Blue Slide Road Post Mile 3.24, located between Ferndale and Rio Dell in central Humboldt County, experienced damage due to a slide below the roadway, which closed the travel lane for westbound traffic.
On Oct. 29, 2019, the Humboldt County Department of Public Works (Public Works) received funding approval from the Federal Highway Administration to proceed with the Blue Slide Road Post Mile 3.24 Storm Damage Repair Project. Public Works prepared plans and specifications based on a topographic survey of the damaged area prepared by Points West Surveying Company. The work consisted of constructing a welded wire wall with drainage features, installing guardrails, reconstructing the roadway with aggregate base, placing hot mix asphalt, and installing sediment and erosion control measures.
On Feb. 25, 2020, the Humboldt County Board of Supervisors authorized the Clerk of the Board to advertise the Blue Slide Road Post Mile 3.24 Storm Damage Repair Project for bids. On Mar. 24, 2020, the county received seven (7) bids for the project. The project agreement was awarded to Van Meter Logging, Inc., the lowest responsible bidder, on Apr. 28, 2020. The award amount was $113,007, and contract change orders executed during the project increased the authorized amount by $21,625.21.
Public Works recommends that the Board of Supervisors ratify the Director of Public Works to sign Contract Change Order Number 3; accept the completed contract, including all change orders approved by Public Works for this project; and approve the final claim for payment.
FINANCIAL IMPACT:
Total construction costs for this project are $134,632.21. Progress payments totaling $122,430.25 have been paid, and the final claim for payment in the amount of $12,201.96 is outstanding.
This project was funded through Federal Highway Administration Emergency Relief Funds (88.5%) and the Humboldt County Road Fund (11.47%). Construction costs were included in the Fiscal Year 2020-2021 Road Fund Budget; therefore, this project has no impact on the General Fund.
STRATEGIC FRAMEWORK:
This action supports your Board’s Strategic Framework by providing for and maintaining infrastructure .
OTHER AGENCY INVOLVEMENT:
California Department of Transportation and Federal Highway Administration
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board of Supervisors may choose not to accept the project. However, staff does not recommend this alternative because the project has been completed, and the requested Board actions are needed to accept the contract.
ATTACHMENTS:
1. Contract Change Order Number 3
2. Executed Project Agreement and Contract Change Orders 1-2
3. Acceptance Letter
PREVIOUS ACTION/REFERRAL:
Board Order No.: C-17 / C-20
Meeting of: Feb. 25, 2020 / Apr. 28, 2020
File No.: 20-143 / 20-441