To: Board of Supervisors
From: Treasurer/Tax Collector
Agenda Section: Consent
SUBJECT:
title
Purchase of Prime Software from Hinderliter De Llamas and Associates (HdL)
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve and authorize the County Administrative Officer to execute the Second Amendment to the Agreement with HdL dated May 24, 2017 (Attachment 1), amending the agreement by adding HdL's 'Prime Software' (Attachment 2).
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SOURCE OF FUNDING:
1100-112 General Fund
DISCUSSION:
Treasurer-Tax Collector Department (TTC) excise tax collections have significantly increased workload in the TTC department. Thus far staff have absorbed that workload without the addition of new full-time employees. However, to continue to effectively bill, collect, and accurately and efficiently report on this revenue source an investment in robust software is critical.
TTC staff have been using Progressive Solutions Quick Serve Suite software for business licenses and Transient Occupancy Tax (TOT) collections and tracking for many years. Following the passage of Measure S, excise taxes collections began and have grown dramatically year to year. TTC staff realized immediately that managing the billing and collection process on excel spreadsheets would not work as a long-term solution. Therefore, in 2018 TTC staff worked with the software development team at Progressive Solutions which then created a beta program for the county designed to bill and collect excise taxes. After two years of using that beta program it has become abundantly clear the program does not satisfy all the collection and reporting needs required for effective and efficient county operations.
HdL Prime Software has robust billing and reporting capabilities which will satisfy the needs of the TTC, the Planning and Building Department, and the County Administrative Office. HdL also offers business license and TOT software which will streamline those proce...
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