File #: 20-902    Version: 1 Name:
Type: Informational Report Status: Passed
File created: 7/14/2020 In control: County Administrative Office
On agenda: 7/28/2020 Final action: 7/28/2020
Title: Introduction of Ordinance to Amend the Expense Ordinance and Updated Expense and Reimbursement Policy
Sponsors: Amy Nilsen
Attachments: 1. Staff Report, 2. Att 1 - Expense and Reimbursement Policy - Redline, 3. Att 2 - Expense and Reimbursement Policy - Clean, 4. Att 3 - Ordinance - Redline, 5. Att 4 - Ordinance - Clean, 6. Att 5 - Summary for Publication Prior to Adoption of Ordinance, 7. Att 6 - Post-Adoption Summary Re Ordinance Amending Travel Expenses, 8. Att 7 - Expense and Reimbursement Resolution, 9. Resolution 20-69

To: Board of Supervisors

From: County Administrative Office

Agenda Section: Departmental

SUBJECT:
title
Introduction of Ordinance to Amend the Expense Ordinance and Updated Expense and Reimbursement Policy
end

RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve the Updated Expense and Reimbursement Policy (Attachment 2) as the official Board policy on travel, expenses and reimbursements;
2. Adopt Resolution # _______ Adopting the Updated Expense and Reimbursement Policy (Attachment 7);
3. Introduce by title: "An Ordinance of the Board of Supervisors of the County of Humboldt Amending sections 254-2, and 254-4 through 254-9 of Chapter 4 of Division 5 of title II of the Humboldt County Code Relating to Expenses," Ordinance No. _______ (Attachment 3);
4. Waive the first reading of the ordinance and set for adoption at least one week away;
5. Direct the Clerk of the Board to publish the pre-adoption summary of the ordinance (Attachment 5); and
6. Direct the Clerk of the Board, within 15 days after adoption of the ordinance, to publish a post-adoption summary of the ordinance (Attachment 6) with the names of the Supervisors voting for and against the ordinance, and to post in the office of the Clerk of the Board a certified copy of the full text of the adopted ordinance and amendment along with the names of those Supervisors voting for and against the ordinance [Government Code Section 25124 (b)(1)].

Body
SOURCE OF FUNDING:
All county funds

DISCUSSION:
The Expense and Reimbursement Policy is a set of rules for practice and procedure that provides department heads and employees with additional guidelines for authorized expenditures and activities that are allowable for county payment, either by direct payment, reimbursement, per diem or other payment method as detailed within the policy.

Your Board last modified this ordinance (formerly known as the Travel Expense Ordinance) on March 27, 2018 when sections 254-4 and 254-...

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