To: Board of Supervisors
From: Public Works
Agenda Section: Consent
SUBJECT:
title
Bid Award Authorization for Storm Damage Repair to East Branch Road (6B175) Post Mile 0.36, Oakcrest Drive (6B185) Post Mile 0.10 and Mosswood Lane (6B178) Post Mile 0.15
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Receive and file the bid proposals submitted for the East Branch Road (6B175) Post Mile 0.36, Oakcrest Drive (6B185) Post Mile 0.10 and Mosswood Lane (6B178) Post Mile 0.15 Storm Damage Repair Project;
2. Award the attached project agreement to Mercer-Fraser Company for the total amount of Two Million Forty-One Thousand Four Hundred Forty Dollars and Fifty Cents ($2,041,440.50); and
3. Authorize the Chair of the Board to execute the attached project agreement with Mercer-Fraser Company upon submittal of the appropriate bonds and insurance.
Body
SOURCE OF FUNDING:
Road Fund (1200), Federal Emergency Management Agency and California Governor’s Office of Emergency Services
DISCUSSION:
On June 2, 2020, the Humboldt County Board of Supervisors authorized the Clerk of the Board to advertise the East Branch Road (6B175) Post Mile 0.36, Oakcrest Drive (6B185) Post Mile 0.10 and Mosswood Lane (6B178) Post Mile 0.15 Storm Damage Repair Project for bids. On June 30, 2020, the County of Humboldt received a total of five (5) bids for the project, which are attached hereto as Attachment 1.
The Department of Public Works recommends that the Board of Supervisors receive and file the bid proposals submitted for the East Branch Road (6B175) Post Mile 0.36, Oakcrest Drive (6B185) Post Mile 0.10 and Mosswood Lane (6B178) Post Mile 0.15 Storm Damage Repair Project. It is also recommended that the attached project agreement be awarded to Mercer-Fraser Company for the total amount of Two Million Forty-One Thousand Four Hundred Forty Dollars and Fifty Cents ($2,041,440.50) and that the Chair of the Board be authorized to execute the attached project agreement with Mercer-Fraser Company upon submittal of the appropriate bonds and insurance.
FINANCIAL IMPACT:
The East Branch Road (6B175) Post Mile 0.36, Oakcrest Drive (6B185) Post Mile 0.10 and Mosswood Lane (6B178) Post Mile 0.15 Storm Damage Repair Project is being funded by Federal Emergency Management Agency Disaster Funds (75%), California Office of Emergency Services funding (18.75%) and the Humboldt County Road Fund (6.25%). The engineer’s cost estimate for the project is Two Million Forty-Four Thousand Seven Hundred Fifteen Dollars ($2,044,715). The total project cost is estimated at Two Million Five Hundred Fifty Thousand Dollars ($2,550,000). The Humboldt County Road Fund will be responsible for One Hundred Fifty-Nine Thousand Three Hundred Seventy-Five Dollars ($159,375) of the total costs associated with the East Branch Road (6B175) Post Mile 0.36, Oakcrest Drive (6B185) Post Mile 0.10 and Mosswood Lane (6B178) Post Mile 0.15 Storm Damage Repair Project.
Expenditure appropriations relating to completion of the East Branch Road (6B175) Post Mile 0.36, Oakcrest Drive (6B185) Post Mile 0.10 and Mosswood Lane (6B178) Post Mile 0.15 Storm Damage Repair Project are included in the approved fiscal year 2020-21 budget for Road Fund budget unit 321-2118. As a result, completion of the East Branch Road (6B175) Post Mile 0.36, Oakcrest Drive (6B185) Post Mile 0.10 and Mosswood Lane (6B178) Post Mile 0.15 Storm Damage Repair Project will not impact the Humboldt County General Fund.
STRATEGIC FRAMEWORK:
The recommended actions support the Board of Supervisors’ Strategic Framework by providing for and maintaining infrastructure.
OTHER AGENCY INVOLVEMENT:
Federal Emergency Management Agency and California Governor’s Office of Emergency Services
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board of Supervisors may choose not to award the project agreement for the East Branch Road (6B175) Post Mile 0.36, Oakcrest Drive (6B185) Post Mile 0.10 and Mosswood Lane (6B178) Post Mile 0.15 Storm Damage Repair Project. However, this alternative is not recommended because the project will restore the roadway failures to pre-disaster conditions using funds that would not otherwise be available to the County of Humboldt.
ATTACHMENTS:
1. Bid Results for the East Branch Road (6B175) Post Mile 0.36, Oakcrest Drive (6B185) Post Mile 0.10 and Mosswood Lane (6B178) Post Mile 0.15 Storm Damage Repair Project
2. Construction Agreement for the East Branch Road (6B175) Post Mile 0.36, Oakcrest Drive (6B185) Post Mile 0.10 and Mosswood Lane (6B178) Post Mile 0.15 Storm Damage Repair Project
PREVIOUS ACTION/REFERRAL:
Board Order No.: C-17
Meeting of: June 2, 2020
File No.: 20-589