To: Board of Supervisors
From: Public Works
Agenda Section: Consent
SUBJECT:
title
Bid Award Authorization for Storm Damage Repair to Bair Road (6L300) Post Miles 0.50, 1.30, 3.00, 4.10 and Stover Road (6M100) Post Mile 5.47
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Receive and file the bid proposals submitted for the Bair Road (6L300) Post Miles 0.50, 1.30, 3.00, 4.10 and Stover Road (6M100) Post Mile 5.47 Storm Damage Repair Project;
2. Award the attached project agreement to GR Wilcox Enterprises, Inc., for the total amount of Four Hundred Fifty-Eight Thousand Two Hundred Fifty-Four Dollars ($458,254.00); and
3. Authorize the Chair of the Board to execute the attached project agreement with GR Wilcox Enterprises, Inc., upon submittal of the appropriate bonds and insurance.
Body
SOURCE OF FUNDING:
Road Fund (1200); Federal Emergency Management Agency; and California Governor’s Office of Emergency Services
DISCUSSION:
On Mar. 3, 2020, the Humboldt County Board of Supervisors authorized the Clerk of the Board to advertise the Bair Road (6L300) Post Miles 0.50, 1.30, 3.00, 4.10 and Stover Road (6M100) Post Mile 5.47 Storm Damage Repair Project for bids. On April 7, 2020, the County of Humboldt received nine (9) bids for the project, which are attached hereto as Attachment 1.
The Department of Public Works recommends that the Board of Supervisors receive and file the bid proposals submitted for the Bair Road (6L300) Post Miles 0.50, 1.30, 3.00, 4.10 and Stover Road (6M100) Post Mile 5.47 Storm Damage Repair Project. It is also recommended that the attached project agreement be awarded to GR Wilcox Enterprises, Inc., for the total amount of Four Hundred Fifty-Eight Thousand Two Hundred Fifty-Four Dollars ($458,254.00) and that the Chair of the Board be authorized to execute the attached project agreement with GR Wilcox Enterprises, Inc., upon submittal of the appropriate bonds and insurance.
FINANCIAL IMPACT:
The Bair Road (6L300) Post Miles 0.50, 1.30, 3.00, 4.10 and Stover Road (6M100) Post Mile 5.47 Storm Damage Repair Project is being funded by Federal Emergency Management Agency Disaster Funds (75%), California Governor’s Office of Emergency Services funding (18.75%) and the Humboldt County Road Fund (6.25%). The engineer’s cost estimate for the project was Six Hundred Fifty-Six Thousand Five Hundred Thirty Dollars ($656,530.00). The total project cost is estimated at Five Hundred Seventy-Three Thousand Dollars ($573,000.00). The Humboldt County Road Fund will be responsible for Thirty-Five Thousand Eight Hundred Twelve Dollars and Fifty Cents ($35,812.50) of the total costs associated with the Bair Road (6L300) Post Miles 0.50, 1.30, 3.00, 4.10 and Stover Road (6M100) Post Mile 5.47 Storm Damage Repair Project.
Expenditure appropriations relating to completion of the Bair Road (6L300) Post Miles 0.50, 1.30, 3.00, 4.10 and Stover Road (6M100) Post Mile 5.47 Storm Damage Repair Project are included in the approved fiscal year 2019-20 budget for Road Fund budget unit 321-2118. As a result, completion of the Bair Road (6L300) Post Miles 0.50, 1.30, 3.00, 4.10 and Stover Road (6M100) Post Mile 5.47 Storm Damage Repair Project will not impact the Humboldt County General Fund.
STRATEGIC FRAMEWORK:
The recommended actions support the Board of Supervisors’ Strategic Framework by providing for and maintaining infrastructure.
OTHER AGENCY INVOLVEMENT:
Federal Emergency Management Agency and California Governor’s Office of Emergency Services
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board of Supervisors may choose not to award the Bair Road (6L300) Post Miles 0.50, 1.30, 3.00, 4.10 and Stover Road (6M100) Post Mile 5.47 Storm Damage Repair Project to GR Wilcox Enterprises, Inc. However, this alternative is not recommended because the project will restore the roadway failures to pre-disaster conditions using funds that would not otherwise be available to the County of Humboldt.
ATTACHMENTS:
1. Bid Results for the Bair Road Post Miles 0.50, 1.30, 3.00, 4.10 and Stover Road Post Mile 5.47 Storm Damage Repair Project
2. Construction Agreement for the Bair Road Post Miles 0.50, 1.30, 3.00, 4.10 and Stover Road Post Mile 5.47 Storm Damage Repair Project
PREVIOUS ACTION/REFERRAL:
Board Order No.: C-19
Meeting of: Mar. 3, 2020
File No.: 20-228