To: Board of Supervisors
From: Human Resources
Agenda Section: Consent
SUBJECT:
title
Outsourcing Payroll services to ADP(r)
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Cancel the Request for Proposal (RFP) for Time and Attendance/Payroll Services issued on February 25, 2020;
2. Grant an exemption from the requirement for a Request for Proposal set forth in section 5.3 of the County Purchasing Policy;
3. Authorize the Director of Human Resources to negotiate the terms of an agreement for Time and Attendance/Payroll services with ADP; and
4. Authorize the Director of Human Resources to sign a Letter of Engagement with ADP pending the Board's approval of a negotiated agreement.
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SOURCE OF FUNDING:
Various funds
DISCUSSION:
On February 25th, your Board approved a Request for Proposal for Time and Attendance/Payroll Services that was designed to secure feedback from county stakeholders. Since this time, it has become apparent that conditions warrant an immediate transition from in-house payroll to third-party payroll services. Under these circumstances, we are now concerned that the RFP process will unnecessarily delay the implementation of these urgent payroll process improvements.
The decision to move forward with ADP(r) was made after a thorough examination of payroll software and service providers whose methodology included discovery calls, virtual meetings, and on-site demonstrations. The evaluation team was comprised of key stakeholders from critical county departments. Factors considered during evaluation included: experience with public-sector organizations, ability to service a 2300 employee organization, company reputation, experience providing payroll services, amount of disruption associated with implementation, implementation timeframe, and change management resources provided. At the conclusion of this process, the majority concluded ADP(r) was the best choice because of the following:
* Exte...
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