To: Board of Supervisors
From: Public Works
Agenda Section: Consent
SUBJECT:
title
Accept Completed Contract for Storm Damage Repair to Maple Lane (3K460) at Post Mile 0.14; Federal Project Number FEMA 4308-DR-CA PW-1301; Contract Number 217314
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Accept the completed contract, including the change order approved by the Public Works Department, between Mobley Construction, dba MCI and Humboldt County for construction of Storm Damage Repair to Maple Lane at Post Mile 0.14; and
2. Approve the final claim for payment, as submitted by the Public Works Department to the Auditor-Controller, in the amount of $684.98, which will bring the total amount paid to 100 percent of the contract.
Body
SOURCE OF FUNDING:
Humboldt County Road Fund (1200321); Federal Emergency Management Agency; and California Office of Emergency Services
DISCUSSION:
On Feb. 14, 2017, the Federal Emergency Management Agency (FEMA) declared a disaster for Humboldt County due to severe winter storms, flooding, and mudslides. Maple Lane, Post Mile 0.14, in the Myrtletown area of Eureka, experienced an embankment failure at a stormwater outlet that caused the pipe to fail. Water flowing out of the failed pipe was adversely affecting downstream property and trees.
On May 21, 2018, the Department of Public Works (Public Works) received funding approval from FEMA to proceed with the Maple Lane Storm Damage Repair Project. Public Works subsequently prepared plans and specifications for the project based on a topographic survey of the damaged area that was prepared by the Public Works Survey Crew. The work consisted of clearing as needed to provide site access, removing the failed pipe, installing new high-density polyethylene pipe and connecting it to the existing concrete pipe, reconstructing the embankment, and placing rock slope protection and sediment and erosion control measures.
On May 7, 2019, the Board of Supervisors authorized the Clerk of the Board to advertise the above-referenced project for bids. On June 4, 2019, the county received four bids for the project. The contract was awarded to Mobley Construction, dba MCI, the lowest responsible bidder, on July 2, 2019. The award amount was $50,340, and a contract change order executed during the project decreased the authorized contract amount by $12,591.
The Department of Public Works recommends that the Board of Supervisors accept the completed contract, including the change order approved by Public Works for this project, and approve the final claim for payment.
FINANCIAL IMPACT:
Total construction costs for this project are $37,749. Progress payments totaling $37,064.02 have been paid, and the final claim for payment in the amount of $684.98 is outstanding. This project was funded through Federal Emergency Management Agency Disaster Funds (75 percent), California Office of Emergency Services (18.75 percent), and the Humboldt County Road Fund (6.25 percent). Construction costs were included in the Fiscal Year 2019-2020 Road Fund Budget Unit 1200-321; therefore, this project has no impact on the General Fund.
STRATEGIC FRAMEWORK:
This action supports your Board’s Strategic Framework by providing for and maintaining infrastructure .
OTHER AGENCY INVOLVEMENT:
Federal Emergency Management Agency and California Office of Emergency Services
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board of Supervisors may choose not to accept the project. However, staff does not recommend this alternative because the project has been completed, and the requested Board actions are needed to accept the contract.
ATTACHMENTS:
1. Executed Contract and Contract Change Order 1
2. Acceptance Letter
PREVIOUS ACTION/REFERRAL:
Board Order No.: C-34 / C-14
Meeting of: May 7, 2019 / July 2, 2019
File No.: 19-460 / 19-944