To: Board of Supervisors
From: Public Works
Agenda Section: Consent
SUBJECT:
title
Storm Damage Repair to Tompkins Hill Road (3H050) Post Mile 2.70; Federal Emergency Management Agency (FEMA) 4308-DR-CA PW-1301; Contract Number 217551
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Authorize the Director of Public Works to sign Contract Change Order Number 1 for the total amount of $6,676.52;
2. Authorize the Director of Public Works to sign Contract Change Order Number 2 for the total amount of $14,992.84;
3. Accept the completed contract, including all change orders approved by the Public Works Department, between Van Meter Logging, Inc., and Humboldt County for construction of Storm Damage Repair to Tompkins Hill Road (3H050) Post Mile 2.70; and
4. Approve the final claim for payment, as submitted by the Public Works Department to the Auditor/Controller, in the amount of $7,707.39, which will bring the total amount paid to 100 percent of the contract.
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SOURCE OF FUNDING:
Road Fund (1200); Federal Emergency Management Agency (FEMA); California Office of Emergency Services (Cal OES)
DISCUSSION:
On Feb. 14, 2017, FEMA declared a disaster for Humboldt County due to severe winter storms, flooding, and mudslides. During this storm event, Tompkins Hill Road, Post Mile 2.70, experienced roadway and shoulder failure. Approximately 6 feet of the outside driving lane dropped 2 feet or more, reducing the road to one travel lane and disconnecting a private driveway. On May 9, 2018, Public Works received FEMA funding to repair this site. The work consisted of removing trees, excavating into the hillside to re-align the road away from the failure, connecting the private driveway to the new road alignment, constructing a rock buttress to stabilize the excavated hillside, placing and compacting aggregate base and hot mix asphalt, and erosion control measures.
On June 19, 2018, the Board of Supervisors authorized the Clerk of the Board to advertise the above-referenced project for bids. On July 10, 2018, the county received six bids for the project. The contract was awarded to Van Meter Logging, Inc., the lowest responsible bidder, on July 31, 2018. The award amount was $138,875, and contract change orders through project completion amounted to an increase of $21,669.36.
The Department of Public Works recommends that the Board of Supervisors authorize the Director of Public Works to sign the contract change orders, accept the completed contract including all change orders approved by the Public Works Department for this project, and approve the final claim for payment.
FINANCIAL IMPACT:
Total construction costs for this project were $160,544.36. Progress payments totaling $152,836.97 have been paid, and the final claim for payment in the amount of $7,707.39 is outstanding. This project was funded by FEMA Disaster funds, which covered 75 percent of the project costs. Cal OES paid 75 percent of the remaining 25 percent of project costs, and the Road Fund covered the remaining 6.25 percent of costs. Construction costs were included in the Fiscal Year 2018-19 Road Fund Budget; therefore, this project has no impact on the General Fund.
STRATEGIC FRAMEWORK:
This action supports your Board’s Strategic Framework by providing for and maintaining infrastructure .
OTHER AGENCY INVOLVEMENT:
FEMA, Cal OES
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board may choose not to authorize the Public Works Director to sign the contract change orders and accept the project. However, staff does not recommend this alternative because the project has been completed, and the requested Board actions are needed to accept the contract.
ATTACHMENTS:
1) Contract Change Order No. 1
2) Contract Change Order No. 2
3) Acceptance Statement
4) Executed Contract
5) Final Claim for Payment
PREVIOUS ACTION/REFERRAL:
Board Order No.: C-24 / C-31
Meeting of: June 19, 2018 / July 31, 2018
File No.: NA