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File #: 19-72    Version: 1 Name:
Type: Informational Report Status: Passed
File created: 1/24/2019 In control: Public Works
On agenda: 2/5/2019 Final action: 2/5/2019
Title: Supplemental Budget for Motor Pool-Reserve Fiscal Year 2018-19 (4/5 Vote Required)
Indexes: Core Roles - Provide for and maintain infrastructure
Attachments: 1. Staff Report, 2. Supplemental Budget 3500351 1-15-19

To: Board of Supervisors

From: Public Works

Agenda Section: Consent

SUBJECT:
title
Supplemental Budget for Motor Pool-Reserve Fiscal Year 2018-19 (4/5 Vote Required)
end

RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve the attached supplemental budget for Fiscal Year (FY) 2018-19

Body
SOURCE OF FUNDING:
Motor Pool-Reserve 3500351

DISCUSSION:
Motor Pool replaces a portion of the vehicle fleet yearly. During the FY 2017-18, there were 14 vehicles that arrived later than usual, causing some of the vehicle purchases to occur in FY 2018-19. The $449,106 in funding for the vehicles was not "rolled" over to FY 2018-19 when the budget was adopted, causing a shortfall in planned expenditures by $449,106. In addition, in this current fiscal year, four vehicles will be purchased using the National Auto Fleet Group agreement, now known as Sourcewell. The Sourcewell purchases facilitate a lower price, but the agreement purchase does not accommodate trade-ins. An increase of $5,000 is required to cover the initial purchase price with Sourcewell. The four trade-ins in question, will then be sold at auction at a later date, with the proceeds going to revenue.

FINANCIAL IMPACT:
The total amount required for the supplemental budget is $454,106. There is no impact to the General Fund.

Funding from FY 2017-18 was not expended as anticipated, due to the vehicles arriving late, leaving an unanticipated surplus of $449,106 in the Motor Pool Reserve Fund (Fund No. 3500). There is currently a balance of $9,815,914 in Fund No. 3500). Adoption of the supplemental budget will utilize that unexpended surplus to pay for the late-arriving vehicles, plus an additional $5,000 needed to cover the trade-ins, in FY 2018-19.

STRATEGIC FRAMEWORK:
This action supports your Board's Strategic Framework by providing for and maintaining infrastructure

OTHER AGENCY INVOLVEMENT:
Auditor, Purchasing

ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Boar...

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