To: Board of Supervisors
From: Public Works
SUBJECT:
title
Lease Agreement with Humboldt County Fair Association
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors approve and authorize the Chair of the Board to sign the attached lease; and direct the Clerk of the Board to return two (2) executed originals to Public Works Real Property for transmittal to the Association.
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SOURCE OF FUNDING:
County does not fund the Association with their performance of Fair activities.
DISCUSSION:
The Humboldt County Fair Association (Association) has been leasing the Humboldt County Fairgrounds since 1926, with various updates to the lease clauses. The most recent lease was approved by the Board of Supervisors on July 23, 2013 (Attachment 1) with the term ended on August 31, 2018. Use beyond August 31, 2018, is on holdover based on continued lease negotiations. Attached is the proposed new lease for a term of eight (8) years. A summary of the most significant changes to the new lease is as follows:
1. In Section 10, the current lease states the Association shall complete an itemized statement of all receipts and disbursements by March 1 of each fiscal year, and be made available to the county within ten (10) days of county request; whereas in Section 9, the new lease states the Association shall complete receipts and disbursements by July 1 of each fiscal year, and be made available to the county within thirty (30) days of county request.
2. In Section 13, the current lease states the Association agrees to maintain minutes of each Board of Directors of Association, and be made available to the county within ten (10) business days of county request. The new lease has excluded this provision.
3. In Section 16, the current lease authorizes the Association's Executive Director to authority to execute contracts up to $10,000; whereas in Section 14, the new lease delegates the Association's General Manager to execute contracts up to $25,...
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