To: Board of Supervisors
From: Probation
SUBJECT:
title
Request for Authority to Apply for the Probation Specialized Units (PU) Program Grant
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors authorizes the Chair of the Board to sign the Certificate of Assurance of Compliance authorization (Attachment 5) with the Violence Against Women Act (VAWA); authorizes the Interim Chief Probation Officer to sign the application to California Office of Emergency Services (Cal OES) Victim Services Division for the Probation Specialized Units (PU) Program for fiscal year (FY) 2018-19 application (Attachments 1-11) and the Certificate of Assurance of Compliance certification (Attachment 5), and any subsequent grant paperwork, related to the Probation Specialized Units (PU) Program for the FY 2018-19 grant year; and directs Clerk of the Board to return the executed Certificate of Assurance of Compliance authorization (Attachment 5) to the Interim Chief Probation Officer for certification.
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SOURCE OF FUNDING:
The federal Violence Against Women Act (VAWA) Services*Training*Officers*Prosecutors (S*T*O*P) Formula Grant supports the Probation Specialized Supervision Program that is administered in California by the Governor’s Office of Emergency Services (Cal OES), Victim Services Division.
DISCUSSION:
On October 22, 2013, the Board of Supervisors approved the Probation Department’s request to apply for the federal VAWA S*T*O*P Grant. In California, the grant is administrated by the Cal OES, Victim Services Division. At this time, the Probation Department would like to continue its work with the grant. The Probation Department is submitting the sixth such application to Cal OES to continue its work supervising domestic violence offenders on formal probation.
At this time, the Probation Department seeks approval to submit grant paperwork to Cal OES for the continuance of the Probation Specialized Supervision Program. The extension of the grant will allow the Probation Department to continue to provide intensive supervision to domestic violence offenders. With this program, Probation hired a Senior Probation Officer to supervise these offenders. This program also supports offender participation in Court-ordered Batterer’s Intervention Programs (BIP) where previously delays in service left offenders untreated for months. Assistance provided through the grant addresses this service gap.
The first Request for Proposal (RFP) for this grant was competitive. Upon the initial approval, the Probation Department had the option of applying for two additional annual grant periods on a non-competitive basis, as the grant program was a 3 year funded program. The Probation Department successfully applied for was approved for the grant funding in both of the non-competitive years. The grant was due to become competitive again in fiscal year 2016-17 but due to an unexpected excess of funds, the grant was opened non-competitively for an additional 2 years. Humboldt County Probation applied again and was approved. The Request for Proposal this year has opened competitively and the Probation Department is currently requesting authorization to submit an application for the sixth grant year. This grant period runs from October 1, 2018, through September 30, 2019. Successful subrecipients will be eligible for non-competitive reapplication for 3 consecutive years, contingent upon availability of funds.
The Probation Department requests that the Board of Supervisors authorize the Interim Chief Probation Officer to sign and submit Cal OES’ Probation Specialized Units (PU) Program FY 2018-19 application (Attachments 1 - 11) and any subsequent grant paperwork. In addition, staff recommends that the Board of Supervisors authorize the Chair of the Board to sign the Certificate of Assurance of Compliance (Attachment 5) as required for the VAWA.
FINANCIAL IMPACT:
In preparing the Probation Specialized Supervision Program FY 2018-19 application, the Probation Department requested funding from the Governor’s Office of Emergency Services (Cal OES), Victim Services Division for $90,000. The grant includes a required twenty-five percent county match. The Probation Department would be required to provide funding in the amount of $30,000 as a match for the grant award. The Probation Department will utilize monies from its trust fund, 3782-000-80800, which has a current balance of $993,362, to subsidize the match amount. Since the grant period runs from October 1, 2018, through September 30, 2019, the impact to the department’s budget is demonstrated with the existing budget of 1100-235-52654, with 100 percent of the total $90,000 being represented.
OTHER AGENCY INVOLVEMENT:
Governor’s Office of Emergency Services (Cal OES), Victim Services
Community-Based Organizations - Batterer Intervention Programs
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board may elect not to approve this request however it is not recommended. Without funding from this grant, the Probation Department would be unable to continue its Specialized Units (PU) Program for domestic violence offenders, which would result in the loss of treatment services to address this specific, identified need.
ATTACHMENTS:
1. Proposal Cover Sheet
2. Grant Subaward Face Sheet
3. Project Contact Information
4. Signature Authorization
5. Certificate of Assurance of Compliance - VAWA
6. Budget Pages
7. Budget Narrative
8. Project Narrative
9. Subrecipient Grants Management Assessment
10. Project Service Area Information
11. Organizational Chart
PREVIOUS ACTION/REFERRAL:
Board Order No.: B-1, C-14, C-10, C-16, C-18, C-19
Meeting of: 10/22/13, 1/17/14, 9/23/14, 9/15/15, 10/4/16, 10/17/18