To: Board of Supervisors
From: County Administrative Office
SUBJECT:
title
OTIS United Technologies Agreements for Americans with Disabilities Act (ADA) Elevator Modifications
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors approve agreements with OTIS United Technologies (Otis) for ADA elevator modifications at the Humboldt County Correctional Facility, Courthouse and Main Library; and authorize the Purchasing Agent to sign Otis agreements for ADA elevator modifications.
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SOURCE OF FUNDING:
ADA ISF Fund (3552)
Library Fund (1500)
DISCUSSION:
On September 13, 2016, the county entered into a Consent Decree with the United States Department of Justice (DOJ) that required the commencement of the Humboldt County Americans with Disabilities Act Compliance Project. The purpose of the Humboldt County Americans with Disabilities Act Compliance Project is to bring all county-owned and leased facilities into compliance with the ADA by September 13, 2019.
The DOJ Consent Decree specifically mentions barrier removal in four county facilities. These facilities include Humboldt County Jail Visitation, Humboldt County Courthouse, Humboldt County Library and Mental Health. Barriers include but are not limited to the following descriptions: elevator doors do not automatically re-open when obstructed and elevator emergency communication system has no provisions for silent call.
The DOJ Consent Decree specifically mentions the Jail Visitation elevator as a barrier to ADA. After an internal inspection of jail elevators it has been determined it would be in the best interest of the county to protect members of the public and inmates who have mobility disabilities by making needed upgrades to both visitation elevators and three inmate elevators at a cost of fourteen thousand six hundred fifty-two dollars ($14,652). ADA elevator upgrades will consist of Optiguard Door Protection systems. The three Courthouse elevators also contain ADA barriers. Modifications will consist of Optiguard Door Protection systems and Otis Handsoff phones at a cost of thirteen thousand eight hundred eighty-nine dollars ($13,889).
Two elevators at the Humboldt County Main Library require ADA modifications consisting of Optiguard Door Protection systems and Otis Handsoff phones at a cost of nine thousand two hundred sixty dollars ($9,260).
The elevators at the Mental Health facility, mentioned in the consent decree, are not included in this Board item, as those" elevators are part of a pre-planned renovation, which include ADA barrier removal of those elevators.
Otis has confirmed that work for the Optiguard Door Protection systems can commence within one month of receiving the signed agreements and that installation will take approximately six hours. Otis also confirmed that work for the Handsoff Phones can commence within one month of receiving the signed agreements and that installation will take approximately four hours.
Currently, county departments have individual agreements in place with Otis for elevator service and maintenance. However, the county intends to issue a Request for Proposal (RFP) for elevator maintenance and service in fiscal year 2018-19. The purpose of the RFP is to issue a master agreement for all county-owned elevator maintenance and service.
FINANCIAL IMPACT:
The total cost for the aforementioned ADA elevator upgrades are $37,801. The ADA ISF (Internal Service Fund), 3552-152, has sufficient funds available for the upgrades to the Jail Visitation, inmate elevators and the courthouse elevators as a one-time expense in the amount of $28,541. The County Library currently has funds available to pay for library elevator ADA upgrades as a one-time expense in the amount of $9,260.
The item before you today supports your Boards' strategic framework of fostering transparent, accessible, welcoming and user friendly services and enforcing laws and regulations to protect residents.
OTHER AGENCY INVOLVEMENT:
None
ALTERNATIVES TO STAFF RECOMMENDATIONS:
Your Board could not approve the agreements with Otis for elevator ADA upgrades. Staff does not recommend this course of action, as it would put the county in non-compliance with the DOJ and subject the county to additional fines and penalties.
ATTACHMENTS:
Attachment 1 - Proposal ADJ161014061514
Attachment 2 - Proposal ZKP180208132517
Attachment 3 - Proposal ZKP180208132630
PREVIOUS ACTION/REFERRAL:
Board Order No.: N/A
Meeting of: N/A