To: Board of Supervisors
From: DHHS: Social Services
Agenda Section: Consent
SUBJECT:
title
Privacy and Security Agreement with the California Department of Social Services
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve the attached Privacy and Security Agreement with the California Department of Social Services (CDSS);
2. Authorize the Department of Health and Human Services (DHHS) - Social Services Director to sign the agreement and any subsequent amendments or other documents related to this agreement; and
3. Direct the Clerk of the Board to forward one certified copy of the board report to the DHHS - Social Services, Attn: Paris Bauer.
Body
SOURCE OF FUNDING:
Social Services Fund
DISCUSSION:
CDSS issued an All County Letter (ACL 19-56) on June 20, 2019 which put forth the requirement for individual county agreements in order to meet the personally identifiable information (PII) data protection requirements of the Social Security Administration (SSA).
DHHS-Social Services staff utilize the Medi-Cal Eligibility Data System (MEDS) and Income and Eligibility Verification System (IEVS) to access PII and eligibility data in order to administer multiple programs including CalFresh, CalWORKs, Foster Care and General Relief. The privacy and security agreement covers DHHS-Social Services workers who assist in the administration of the various eligibility programs and who access, use and disclose PII. PII consists of any information used to identify an individual, including a person's name, social security number, date of birth, driver's license number or identification number.
Under the terms of this agreement, DHHS-Social Services staff may use or disclose this information only to perform functions, activities or services directly related to the administration of the specific eligibility programs. Additionally, DHHS staff will be trained on the requirements of the agreement to safeguard PII. DHHS-Social Servic...
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