To: Board of Supervisors
From: Clerk/Recorder
Agenda Section: Consent
SUBJECT:
title
Resolution Establishing a Revolving Petty Cash Fund for the Elections Department
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Adopt Resolution No. _____ establishing a revolving fund for use by the Elections Department pursuant to Government Code 29320, et seq.; and
2. Direct the Clerk of the Board to transmit a copy of the Resolution to the Auditor-Controller and Treasurer pursuant to Government Code 29322.
Body
SOURCE OF FUNDING:
General Fund 1100-140
DISCUSSION:
The Elections Department sells copies of candidate financial reporting documents, precinct lists and a variety of other documents. The fee for many of the copies sold is $.10 per page which is set forth in Election Code. Customers frequently pay for copies with cash, and there is a need to make change.
In order to strengthen our accounting procedures and provide appropriate financial service to customers, we respectfully request the establishment of a new revolving petty cash fund in the amount of $200.00 for the Election Department.
FINANCIAL IMPACT:
Funds will be utilized from the Elections budget unit 1100-140 to increase the county General Fund Petty Cash balance by $200.00.
STRATEGIC FRAMEWORK:
This action supports your Board’s Strategic Framework by providing community-appropriate levels of service .
OTHER AGENCY INVOLVEMENT:
None
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board may elect not to adopt the resolution, but this is not recommended.
ATTACHMENTS:
Resolution No. _____.
PREVIOUS ACTION/REFERRAL:
Board Order No.: N/A
Meeting of: N/A
File No.: N/A