To: Board of Supervisors
From: County Administrative Office
Agenda Section: Consent
Vote Requirement: Majority
SUBJECT:
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Bulk Fuel and Petroleum Products Request for Proposal Evaluation and Recommendation for Award
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve the award of contract for Request for Proposal DPW2026-001 to Valley Pacific Petroleum; and
2. Authorize the Director of Public Works and/or his designee to execute a Professional Services Agreement (PSA) with Valley Pacific Petroleum for the purchase and delivery of bulk fuel and petroleum products, substantially in the form of the attached sample agreement after review and approval of insurance documents by Risk Management; and
3. Authorize the Director of Public Works and/or his designee to execute any amendments to the PSA after review and approval by County Counsel, Risk Management, and the County Administrative Office; and
4. Authorize the Director of Public Works and/or his designee to execute Letters of Intent to renew contracted services in the event that unintended expiration of the PSA would result in interruption of services detrimental to county and/or public operations.
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STRATEGIC PLAN:
This action supports the following areas of your Board’s Strategic Plan.
Area of Focus: Core Services/Other
Strategic Plan Category: 9999 - Core Services/Other
DISCUSSION:
On March 3, 2026, a Request for Proposal (RFP) DPW2026-001 for Bulk Fuel and Petroleum Products was released with a closing date of April 2, 2026. The purpose of this RFP was to solicit proposals for bulk fuel and petroleum products delivered to multiple county locations.
Cardlock/fuel cards were not included in this RFP and will be researched separately.
The county has 11 locations that house bulk fuel and petroleum products to accommodate Public Works’ service needs. Based on the annual cost of these required products it was in the interest of the county to seek competit...
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