To: Board of Supervisors
From: Clerk/Recorder
Agenda Section: Consent
Vote Requirement: 4/5th
SUBJECT:
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Approve Appropriation Transfer for the Elections Budget (1100140) in the amount of $257,850 and Approve and Authorize the Agreement with Provista for the ViBE Election Information Management System (4/5 Vote Required)
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve and authorize entry into an agreement with Provista for the ViBE Election Information Management System; and
2. Authorize the Registrar of Voters, or a designee thereof, to execute the purchase agreement, and any amendments and/or change orders to the purchase agreement that do not exceed a cumulative amount of $50,000, subject to review by County Counsel, Risk Management and the County Administrative Office; and
3. Approve the attached Appropriation Transfer in the amount of $257,850 in Elections budget (1100140). (4/5 Vote Required)
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STRATEGIC PLAN:
This action supports the following areas of your Board's Strategic Plan.
Area of Focus: Core Services/Other
Strategic Plan Category: 9999 - Core Services/Other
DISCUSSION:
This item authorizes the Office of Elections to transition its Election Information Management System (EIMS) from the current vendor, DFM and Associates, to Provista's ViBE Election Information Management System. The EIMS is a mission-critical platform that supports election administration workflows, reporting, staff operations, and Vote Center readiness. Reliable and modern election systems are necessary to carry out the county's legally required election responsibilities.
The EIMS vendor market is highly specialized, with only three primary vendors serving California jurisdictions: DFM and Associates, Provista, and Runbeck Election Services (DIMS.net). Humboldt County previously utilized DIMS before transitioning to DFM. The current contract with DFM is approaching its renewal period in June 2026, providing a planned ...
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