To: Board of Supervisors
From: Assessor
Agenda Section: Consent
Vote Requirement: Majority
SUBJECT:
title
Software License and Service Agreement with Just Appraised and Software Interface Agreement with Megabyte Systems Incorporated Regarding Purchase, Implementation, and Maintenance of Change of Ownership Processing Software in the Assessor's Office
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve the purchase of Just Appraised software to streamline the change of ownership process between Clerk-Recorder and Assessor; and
2. Authorize the Assessor to execute the attached software agreements with Just Appraised and Megabyte Systems Incorporated.
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SOURCE OF FUNDING:
General Fund (1100-113)
DISCUSSION:
The Assessor branch of the Assessor's Department is requesting funds to streamline the data flow and process between the Clerk-Recorder and Assessor Departments. The current practice is a labor-intensive process of document analysis and data entry. The process of transmitting data from the Clerk-Recorder to the Assessor has been in place for well over 15 years, with very little room for modernization and innovation.
Just Appraised is a software platform that offers a workflow management product that completely transforms the space that resides between the Clerk-Recorder and Assessor. The software utilizes cloud computing and machine learning to scan recorded documents, identify key Assessor-related documents, and then transmits the data into the Megabyte Property Tax Administration database. The Application Programming Interface (API) will allow the branch to extract specific property parcel information and enable data flow between the Megabyte Property Tax Software (MPTS) and Just Appraised. The key areas that were once a task for data entry by staff would be shifted to quality control by staff. This product creates an innovative solution that would allow for greater flexibility in the Assessor Office wi...
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