To: Board of Supervisors
From: Auditor-Controller
Agenda Section: Consent
Vote Requirement: Majority
SUBJECT:title
Data Release Agreement with U.S. Bank National Association Regarding the Import of Automated Credit Card Transactional Dataend
RECOMMENDATION(S):Recommendation
That the Board of Supervisors:
1. Approve, and authorize the Humboldt County Auditor-Controller, or designee thereof, to execute, the attached Data Release Agreement with U.S. Bank National Association regarding the import of automated credit card transactional data; and
2. Direct the Clerk of the Board to provide the Auditor-Controller's Office with one (1) fully executed, certified copy of the Board order related to this item.
Body
STRATEGIC PLAN:
The recommended actions support the following areas of the Board of Supervisors' Strategic Plan:
Area of Focus: Workforce & Operational Excellence
Strategic Plan Category: 3001 - Support a well-trained workforce
DISCUSSION:
The Humboldt County Administrative Office - Purchasing and Disposition Team manages and distributes credit cards ("Cal Cards") to select permanent, full-time County of Humboldt staff for small-dollar, urgent-need purchases. The County of Humboldt currently uses an in-house designed system to process transactions, which leverages Microsoft Excel and pushes the software to its limits.
In early 2024, a Microsoft update to the Excel software disabled a feature that the Cal Card system relied on. It took several days of troubleshooting to fix the issue this created. The Auditor-Controller's Office determined that this system was a substantial weakness in the County of Humboldt's payment environment and that a full failure of the system would have a high likelihood of delaying a payment and causing the County of Humboldt to incur late fees, service shutdowns and reputational harm.
Upon examining several options, it was determined that using the County of Humboldt's enterprise resource planning software, Financ...
Click here for full text