To: Board of Supervisors
From: Sheriff
Agenda Section: Consent
Vote Requirement: Majority
SUBJECT:
title
Approval of an Exception to the Hiring Freeze to Hire 1.0 Full-Time Equivalent (FTE) for the Sheriff's Business Office
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve an exception to the hiring freeze for 1.0 FTE Administrative Secretary (Class 0164) for fiscal year (FY) 2024-25.
Body
STRATEGIC PLAN:
This action supports the following areas of your Board's Strategic Plan.
Area of Focus: Workforce & Operational Excellence
Strategic Plan Category: 3003 - Enhance employee recruitment and retention
DISCUSSION:
The Sheriff's Business Office is responsible for all accounts payable, accounts receivable, personnel action forms, time & attendance payroll processing, false alarm billing and collection, parking ticket collection, abandoned vehicle abatement tracking and reporting to the state, supply ordering, purchase request processing, journal entry creation, grant application and management, bank account reconciliation of two outside bank accounts, fiduciary duties for the Public Administrator accounting and the Humboldt County Drug Task Force, and everything else fiscal or personnel related for the HCSO.
The Business Office was approved for 9.0 FTE's for FY2024-25 with the adoption of the budget. Due to turnover, a recommendation was made to consolidate the duties of two of the positions into 1.0 FTE Fiscal Services Supervisor and supplement with extra-help staffing to keep up with the workload. The extra-help staffing will be in place until such time that county-wide process improvement projects with document management and payroll systems is realized. This reduction in the allocation of 1.0 FTE was approved by your Board on June 11, 2024 in an effort to reduce long-term costs in light of budget challenges. The remaining 8.0 FTE's are critical to maintain day-to-day fiscal, personnel, and grant operati...
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