To: Board of Supervisors
From: Aviation
Agenda Section: Consent
Vote Requirement: Majority
SUBJECT:
title
Professional Services Agreement with Civix for Agreement and Financial Management Software Installation and Support
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve and authorize the Director of Aviation to execute the attached Professional Services Agreement (PSA) with Civix for agreement and financial management software installation and support; and
2. Authorize the Director of Aviation to execute any amendments and successor agreements, not to exceed $2,404, after the review by County Counsel, Risk Management, and County Administrative Office.
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SOURCE OF FUNDING:
Aviation (3530-381)
DISCUSSION:
The Humboldt County Department of Aviation currently manages six (6) county-owned airports, including various leases at all airports and hangar licenses at four (4) general aviation airports. Combined, the department manages more than 100 agreements. Currently, administrative staff spends more than 100 hours per month on manual, duplicative efforts to maintain these agreements and manage associated accounts receivable and other agreement associated documentation. The department desires to remove inefficiencies in processes and improve accuracy.
Administrative staff identified three (3) web-based software vendors that provide aviation-specific software that can integrate with the County's centralized financial software system for agreement and financial management: Civix, ProDIGIQ, and AeroCloud. Staff reached out to these vendors to arrange product demonstrations. Aviation staff also reached out to other airports that utilize these different software programs to learn the benefits and shortcomings of each being utilized in similar settings. In those conversations with other airports, no other airport identified utilization of Finance Enterprise as their sole means of managing airport user agreements and the...
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