To: Board of Supervisors
From: Sheriff
Agenda Section: Consent
Vote Requirement: Majority
SUBJECT:
title
Sheriff’s Office Surplus Wood Processor and Leica Scanner
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Declare the following property as surplus:
a. Tempest Wood Splitter/Processor (FA0000021417).
b. Leica Scanner (FA0000024862); and
2. Authorize the Sheriff’s Office to retroactively have traded the Wood Processor to T&M Equipment Co. for a trade-in value of $6,581.99 for a log splitter and equipment repairs; and
3. Authorize the Sheriff’s Office to work with Purchasing to dispose of the Leica Scanner through donation to another government agency or auction.
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STRATEGIC PLAN:
This action supports the following areas of your Board’s Strategic Plan.
Area of Focus: Core Services/Other
Strategic Plan Category: 9999 - Core Services/Other
DISCUSSION:
During the year-end review and certification of inventory for the Sheriff’s Office, staff discovered that an item listed in the inventory for Correctional Facility Realignment (Budget Unit 244) was no longer in the possession of the Sheriff’s Office. In researching the history of the item, staff discovered it was a wood processor that was purchased in 2013 using Realignment funds for the Sheriff’s Work Alternative Program (SWAP).
The wood processor had not been used in several years and a request was made by staff to sell or trade it in for more useful equipment for the SWAP program. Staff had been advised of the process to surplus the item. However, due to miscommunication with the previous SWAP Program Supervisor, the equipment was traded in without following the proper procedures. Staff determined that it had been traded to T&M Equipment Co. on April 1, 2025, for the trade-in value of $6,582.
Immediately upon discovery staff communicated to the County Administrative Office - Purchasing Division for guidance on correcting this oversight. The Purchasing Divisio...
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