To: Board of Supervisors
From: County Administrative Office
Agenda Section: Consent
Vote Requirement: 4/5th
SUBJECT:
title
Approve Supplemental Budget for County Administrative Office - Purchasing Division in the Amount of $45,000 for Fiscal Year 2022-23 (4/5th Vote)
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve the attached supplemental budget in the amount of $45,000 for the County Administrative Office (CAO) - Purchasing Division for Fiscal Year (FY) 2022-23 (budget unit 3555-118).
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SOURCE OF FUNDING:
Purchasing Internal Services Fund (3555)
DISCUSSION:
The Purchasing Division is funded primarily by charging other county departments for services, these charges are known as internal service fund (ISF) charges.
Central service charges' uses a methodology to create charges that internal services departments are reimbursed for and charges are approved by the State Controller in the county's Cost Allocation Plan (CAP). Central service charges are applied 2 years in arrears. As a result of fiscal years 2020-21 and 2021-22 remaining unreconciled, central services charges for the annual CAP were unavailable at the time the FY 2022-23 proposed budgets were submitted for your Board's approval, and departments used estimates in their ISF charges based on the most recent year's approved CAP. The CAP charges have been approved and the FY 2022-23 charges for CAO- Purchasing Internal Service Fund (3555) were estimated short of actual charges, leaving the Purchasing Division in need of funding to balance its budget.
The requested action will authorize the Purchasing Division to use fund balance for the needed funding. Purchasing will update its charges at the next possible opportunity to restore funding to the Purchasing Internal Service Fund.
FINANCIAL IMPACT:
Expenditures (Fund, Budget Unit)
FY22-23
Additional Appropriation Requested
$45,000
Total Expenditures
$45,000
Funding Sources (Fund, Budget Unit)
FY22-2...
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