To: Board of Supervisors
From: DHHS: Social Services
Agenda Section: Consent
SUBJECT:
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Lease Agreement with Pitney Bowes, Inc. for Department of Health and Human Services Mail and Print Shop Equipment
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve and authorize the Chair of the Board to execute the attached lease agreement with Pitney Bowes, Inc. for postage and metered mail machines;
2. Grant a waiver of the Nuclear Free Ordinance; and
3. Direct the Clerk of the Board to return the executed lease agreement to the Department of Health and Human Services (DHHS) - Contract Unit for further processing.
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SOURCE OF FUNDING:
Social Services Fund
DISCUSSION:
The Department of Health and Human Services (DHHS) Mail and Print Shop (MaPS) has leased mail processing equipment from Pitney Bowes, Inc. since 2005. DHHS MaPs provides agency-wide incoming and outgoing mail support services to more than 60 programs administered by DHHS. Distribution of said mail is required by the laws that govern the programs administered by DHHS. Programs and departments receiving MaPs' incoming and outgoing mail support services include Social Services programs, the Veterans' Services Office, the Public Guardian's Office, Mental Health, and Public Health programs. In fiscal year 2018-19, DHHS MaPs processed approximately 350,000 pieces of mail, or approximately 30,000 pieces of mail per month.
On Sept. 23, 2014 (item C-8), the Humboldt County Board of Supervisors approved the current lease of mail processing equipment from Pitney Bowes. This lease is set to expire on Nov. 29, 2019.
The new lease agreement includes replacement of existing equipment that is being decertified and phased out by Pitney Bowes. The specific parameters of the lease agreement include: a Relay 7000 Inserting System, and two SendPro P Series processing units. Features of these units include: the ability for staff to fold, insert, seal and process mail; W...
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