To: Board of Supervisors
From: County Administrative Office
Agenda Section: Consent
SUBJECT:
title
Bid Award Authorization for Humboldt County Correctional Facility Accessibility Improvement Project, Project Number 2019-102
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Receive and file the bids for accessibility upgrades for the Humboldt County Correctional Facility Accessibility Improvement Project, Project Number 2019-102;
2. Award the project to the lowest responsible and responsive bidder, Adams Commercial General Contracting, Inc.;
3. Authorize the Purchasing Agent to sign the construction agreement with Adams Commercial General Contracting, Inc., in the form of the attached sample agreement subject to approval from County Counsel and Risk Management; and
4. Authorize the Purchasing Agent to sign any and all amendments to this agreement after approval from County Council.
Body
SOURCE OF FUNDING:
ADA Internal Service Fund (3552)
DISCUSSION:
On Sept. 7, 2016, the county entered into a consent decree with the United States Department of Justice (DOJ) that required the commencement of the Humboldt County Americans with Disabilities Act Compliance Project. The purpose of the Humboldt County Americans with Disabilities Act Compliance Project is to bring all county-owned and leased facilities that provide programs, services or activities to the public into compliance with the Americans with Disabilities Act (ADA). After significant progress with Consent Decree access barrier removal, the DOJ opted not extend the Consent Decree and the Consent Decree expired on Mar. 13, 2020. This project illustrates the county’s continued commitment towards access barrier removal at its remaining facilities as well as completing the remaining access barrier removal outlined in the Consent Decree.
On Apr. 16, 2019, the County of Humboldt entered into a consultant services agreement with Nichols, Melburg & Rossetto, AIA & Associates, Inc. (NMR) to design ADA improvements in the Humboldt County Correctional Facility. The construction project will renovate and improve accessibility features for the showers, lavatories, toilets, and handrails in each of the remaining housing units, replacement of the second-floor inmate restroom door and the renovation of one of the staff restrooms on the second floor as well as remediate other miscellaneous access barriers. Staff worked with Public Works, Correctional Staff, and NMR in the review and development of the project’s plans, specifications and timeline.
The construction schedule is expected to be 365 calendar days and is anticipated to begin in Jan. 2021.
On Sept. 15, 2020, your Board authorized the Humboldt County Correctional Facility Accessibility Improvement Project to be advertised for public bid. On Oct. 6, 2020, the county received and opened three (3) responsive bids and the results are as follows:
Contractor: Base Bid:
Thompson Builders Corp. - Novato, California $1,374.000
Danco Builders - Arcata, California $2,279,528
Adams Commercial General Contracting, Inc. - Eureka, California $1,110,756
The general conditions set forth in the project specifications manual require that the project be awarded on the merits of the lowest qualified, responsible and responsive base bid. Staff recommends that your Board award this project to Adams Commercial General Contracting, Inc.- Eureka, California for the total base bid award amount of $1,110,756.
FINANCIAL IMPACT:
Current project expenses combined with contingencies and the Adams Commercial General Contracting Base Bid amount of $1,110,756, establishes a revised estimated project cost of $1,410,356. The ADA Compliance budget (3552-152) has budgeted sufficient funds for the Humboldt County Correctional Facility Improvement Project in the fiscal year 2020-21 budget.
STRATEGIC FRAMEWORK:
This action supports your Board’s Strategic Framework by enforces laws and regulations to protect residents.
OTHER AGENCY INVOLVEMENT:
None
ALTERNATIVES TO STAFF RECOMMENDATIONS:
Your Board could choose not to approve the recommendations to award the project however, this is not recommended as the county may be subject to fines for non-compliance, as the Humboldt County Correctional Facility is a facility identified by the Department of Justice (DOJ) with ADA barriers that must be removed.
ATTACHMENTS:
Attachment 1- Humboldt County Correctional Facility Accessibility Improvement Project Bid Results
Attachment 2- Construction Agreement- Adams Commercial General Contracting, Inc.
PREVIOUS ACTION/REFERRAL:
Board Order No.: C13
Meeting of: 9/15/2020
File No.: 20-1107