To: Board of Supervisors
From: Probation
Agenda Section: Consent
Vote Requirement: Majority
SUBJECT:
title
Agreement with Graphic Control Systems Inc. in the amount of $139,158 for the purchase and installation of a new camera system in the Juvenile Hall
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve, and authorize the Chair of the Board to execute, the agreement (Attachment 1) with Graphic Control Systems Inc. for the purchase and installation of a new camera system in the Juvenile Hall.
Body
STRATEGIC PLAN:
This action supports the following areas of your Board’s Strategic Plan.
Area of Focus: Core Services/Other
Strategic Plan Category: 9999 - Core Services/Other
DISCUSSION:
This project includes the complete removal and replacement of the current head-end video system in the Juvenile Hall and programming and installing all new head-end video control equipment. This includes camera switches, the addition of an aggregate switch and the installation of a new network video recorder (NVR). This 400TB hard drive has a capacity capable of storing no less than one year of video. Upgrade and replacement are necessary as the current equipment has failed to operate adequately and cannot be repaired.
Installation includes all necessary cabling, cable rerouting and all necessary parts, connectors and adapters needed to provide a complete and operational installation.
Three cameras will be added to the system. Two cameras will be added to the Living unit. One above the control room to provide more adequate visual coverage on the unit. The second camera will be added in the hallway outside control to provide visual coverage to a spot that does not currently have adequate coverage. The placement and installation of these cameras will increase internal safety and security in the facility. A third camera will be added to the loading dock. Plenum wire will be installed in the drop ceiling for the camera in front of control room and at the control room door. EMT conduit will be routed to the camera location at the loading dock and wire pulled to the security room. This work is necessary to provide adequate perimeter security for the kitchen loading dock and kitchen exterior door.
Work will be performed both inside as well as outside the facility. The youth will be in alternate areas of the facility during the brief periods of work that is being completed in the Living Unit. Much of the work will take place off the Living Unit.
Due to the bond on the Juvenile Hall, this agreement had to also be approved by multiple state agencies which delayed the start date for the project. It was hoped that the work would start in fiscal year (FY) 202526 which is why the contract was drafted to span both FYs. At this time, the work can begin upon your Board’s approval, and all project expenditures will fall into FY 2026-27.
SOURCE OF FUNDING:
1100-234-8186, Juvenile Facilities Improvement Construction Funding (AB-178)
FINANCIAL IMPACT:
|
Expenditures (1100234) |
FY25-26 |
FY26-27 Projected* |
|
Budgeted Expenses |
- |
$139,158 |
|
Total Expenditures |
- |
$139,158 |
*Projected amounts are estimates and are subject to change.
|
Funding Sources (1100234) |
FY25-26 |
FY26-27 Projected* |
|
State/Federal Funds |
- |
$139,158 |
|
Total Funding Sources |
- |
$139,158 |
*Projected amounts are estimates and are subject to change.
Narrative Explanation of Financial Impact:
The funds for this project have been budgeted in Juvenile Hall (1100234) for FY 2026-27 and come from the Juvenile Facilities Improvement Construction Funding (AB-178) which provided $100 million in additional funding to assist in the development of appropriate rehabilitative environments for youth. Funding must be used to modernize facilities to include creating treatment, vocational, educational, recreational, visitation and family engagement space. Additionally, funding may be used to enhance security infrastructure that enhances the creation or expansion of these spaces.
STAFFING IMPACT:
There is no staffing impact.
OTHER AGENCY INVOLVEMENT:
This agreement requires the approval of the California Department of Corrections and Rehabilitation (CDCR) and the State Public Works Board (SPWB) due to the nature of the bond on the Juvenile Hall. Both agencies have reviewed the agreement, inserted necessary language and granted their approval. Signatures from these agencies will be added once they receive the agreement with the signature of the Board Chair.
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board may opt not to approve this agreement, however, that is not recommended as this camera system is critical to the operation of the Juvenile Hall as well as the safety and security of both youth and staff in the facility.
ATTACHMENTS:
1. Professional Services Agreement by and between County of Humboldt and Graphic Control System, Inc.
PREVIOUS ACTION/REFERRAL:
Meeting of: N/A
File No.: N/A