To: Board of Supervisors
From: Sheriff
Agenda Section: Consent
Vote Requirement: 4/5th
SUBJECT:
title
Establish a Fixed Asset Line for Budget Unit 1100-243 Correctional Facility for Equipment in the Amount of $83,721 (4/5 Vote Required)
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve an appropriation transfer (Attachment 1) to establish the fixed asset line in the amount of $83,721 in fiscal year (FY) 2024-25 for a washer, dryer, and trailer for the Correctional Facility in budget unit 1100-243 (4/5 Vote Required).
Body
STRATEGIC PLAN:
This action supports the following areas of your Board’s Strategic Plan.
Area of Focus: Core Services/Other
Strategic Plan Category: 9999 - Core Services/Other
DISCUSSION:
For continuity of operation within both the Correctional Facility and for the Sheriff’s Work Alternative Program (SWAP) it is necessary to replace equipment periodically. Many of the washers and dryers in the facility are over 10 years old. These machines are used daily to wash clothing for the more than 300 people incarcerated in the facility. Purchasing more modern equipment will allow for a more efficient operation of laundry services.
The current trailer used by SWAP to landscape various areas of the county is falling apart. It has been in service for over 20 years. Over that time, it has served its necessary purpose but needs to be replaced. This piece of equipment is vital to providing the SWAP participants a restroom during work assignments, as well as the storage and transporting of all necessary equipment.
Both of these items are necessary to continue to provide both laundry in the facility and landscaping in the community.
SOURCE OF FUNDING:
General Fund (1100-243)
FINANCIAL IMPACT:
|
Expenditures (1100,243) |
FY24-25 |
|
Budgeted Expenses |
$83,721 |
|
Additional Appropriation Requested |
$0 |
|
Total Expenditures |
$83,721 |
*Projected amounts are estimates and are subject to change.
|
Funding Sources (1100,243) |
FY24-25 |
|
General Fund |
$83,721 |
|
Total Funding Sources |
$83,721 |
*Projected amounts are estimates and are subject to change.
Narrative Explanation of Financial Impact:
The Correctional Facility has equipment that may reach the end of its useful life, where repairs are no longer recommended, and replacement is required. At the time of budget submission, it is not always known what equipment may need replacement requiring a fixed asset purchase as opposed to regular maintenance line. For FY 2024-25, sufficient appropriations were budgeted in equipment maintenance for any required repairs or replacements. Approval of the attached appropriation transfer will establish fixed assets in budget unit 1100-243 for $24,310 for the replacement of a SWAP trailer that is used for landscaping services and $59,411 for commercial washer and dryer used in the jail for a total of $83,721.
STAFFING IMPACT:
There is no impact to staffing.
OTHER AGENCY INVOLVEMENT:
None.
ALTERNATIVES TO STAFF RECOMMENDATIONS:
Your Board may choose not to approve these budget adjustments. However, this alternative is not recommended. The equipment is needed to maintain the daily operations of the jail and SWAP.
ATTACHMENTS:
Attachment 1 - Appropriation Transfer
PREVIOUS ACTION/REFERRAL:
Meeting of: N/A
File No.: N/A