To: Board of Supervisors
From: Sheriff
Agenda Section: Consent
SUBJECT:
title
Domestic Cannabis Eradication Suppression Program (DCESP) Grant Fiscal Year (FY) 2019-20 Budget Transfer and Supplemental Budget for Budget Unit 1100-221930 for a Tractor and Off-Road Vehicle (4/5 Vote Required)
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve the budget transfer for budget unit 1100-221930 DCESP to establish fixed assets for a purchase of a skid-steer tractor and off-road vehicle; and
2. Approve the supplemental budget request for budget unit 1100-221930 DCESP to reduce the grant revenue for FY 2019-20 by the amount spent in FY2018-19.
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SOURCE OF FUNDING:
Drug Enforcement Administration of the United State Department of Justice
DISCUSSION:
On May 7, 2019, your board approved the agreement between the County of Humboldt and the Drug Enforcement Administration (DEA) for the DCESP grant program. The award of $225,000 is to reimburse Humboldt County Sheriff’s Office (HCSO) for certain expenditures related to the eradication of black market marijuana for the performance period of Oct. 1, 2018 to Sept. 30, 2019.
This grant cycle was a shortened cycle to allow the DEA to coincide with the federal fiscal year for future grant performance periods. Awards were not announced until Feb. 21, 2019 and approval to start spending did not occur until May 7, 2019. This shortened grant cycle and the timing of announcement and approval made it difficult for HCSO to budget and spend accordingly.
For FY 2018-19, HCSO spent $45,270 on qualified expenses leaving $179,730 available to spend in FY 2019-20. The performance period requires that this remaining amount be spent by Sept. 30, 2019. Historically, HCSO has used the DCESP grant revenue to cover deputy overtime, rental of aircraft, and minor repairs and maintenance of equipment to support black market marijuana eradication. Given the shortened grant cycle, HCSO is unable to spend the full funds on these budgeted expenses by the Sept. 30, 2019 due date and has received approval from the grant administrator to modify the grant budget for a tractor and an off-road vehicle that would benefit HCSO’s efforts to eradicate black market marijuana.
FINANCIAL IMPACT:
There is no financial impact to the General Fund. The Budget Transfer Request (see attachment 1) is to re-allocate awarded grant funds for two fixed assets. The Supplemental Budget request (see attachment 2) is to reduce FY 2019-20 by the amount spent in FY 2018-19 to accurately reflect the remaining grant proceeds anticipated in FY 2019-20.
STRATEGIC FRAMEWORK:
This action supports your Board’s Strategic Framework by managing our resources to ensure sustainability of services .
OTHER AGENCY INVOLVEMENT:
Drug Enforcement Administration of the United State Department of Justice
ALTERNATIVES TO STAFF RECOMMENDATIONS:
Your board may decline the request for budget transfer to establish fixed assets for the purchase of a tractor and off-road vehicle, however this is not recommended as it would result in the county not utilizing the full grant funding available to them and the Sheriff’s department would not be able to purchase this equipment that will assist them in black market marijuana eradication.
Your board may decline the request for supplemental budget to reduce the grant revenue for FY 2019-20 by the amount spent in FY 2018-19, however this is not recommended as it is preferred that the budget be adjusted to accurately reflect the amount of grant funds anticipated in FY 2019-20.
ATTACHMENTS:
Attachment 1 - Budget Transfer for Budget Unit 1100-221930
Attachment 2 - Supplemental Budget for Budget Unit 1100-221930
PREVIOUS ACTION/REFERRAL:
Board Order No.: N/A
Meeting of: May 7, 2019
File No.: 19-390