To: Board of Supervisors
From: Clerk/Recorder
Agenda Section: Consent
Vote Requirement: 4/5th
SUBJECT:
title
Supplemental Budget and Appropriation Transfer for BU 1100140-Elections (4/5 Vote Required)
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve the attached supplemental budget for fiscal year (FY) 2022-23 in the amount of $65,892.00; and
2. Approve the attached request for Budget Transfer/Adjustment in the amount of $36,785.00.
Body
SOURCE OF FUNDING:
General Fund (1100140-519102) Elections Voter Modernization Bond Act
General Fund (1100271-9360) Clerk - Recorder General Fund Contribution
DISCUSSION:
The Election Department has available funding through the State’s Voter Modernization Bond Act of 2002 which can only be used for voting equipment and is set to expire in June 2023.
The Election Department proposes to use this funding in addition to the county matching funds to purchase additional voting equipment for the implementation of the Voters Choice Act (VCA) voting model. The VCA offers voters more choices on how, when, and where they vote. This will expand services to vote centers across the county which were previously only available at the Elections Office in Eureka.
This purchase would consist of Phase IV of Humboldt County’s Voting Modernization strategy. Phase I and II covered equipment that reached end-of-life and which was replaced in Phase III with the Hart InterCivic Verity system. Phase IV involves purchase of 15 ballot-on-demand units which will allow the county to print every ballot style at any VCA location countywide.
FINANCIAL IMPACT:
|
Expenditures (1100, 140) |
FY22-23 Adopted |
FY23-24 Projected |
FY24-25 Projected |
|
Budgeted Expenses |
0 |
$$ |
$$ |
|
Additional Appropriation Requested |
102,677.00 |
$$ |
$$ |
|
Total Expenditures |
102,677.00 |
$$ |
$$ |
|
Funding Sources (1100, 140) |
FY22-23 Adopted |
FY23-24 Projected* |
FY24-25 Projected* |
|
General Fund |
36,785.00 |
0 |
0 |
|
State/Federal Funds |
65,891.00 |
0 |
0 |
|
Fees/Other |
0 |
0 |
0 |
|
Use of Fund Balance |
0 |
0 |
0 |
|
Total Funding Sources |
102,677.00 |
0 |
0 |
*Projected amounts are estimates and are subject to change.
Narrative Explanation of Financial Impact:
The Voter Modernization Bond Act Phase IV has available funds for Humboldt County up to $65,891.85 and is a 3-to-1 matching structure meaning that the bond will pay 75% of the cost up to the maximum awarded amount and the county needs to pay for 25% and any overage amounts.
The financial breakout in this item is as follows:
The county’s portion of the 25% matching funds and overages in the amount of $36,785.15 will be covered by the budget of transfer from Clerk / Recorder to Elections. By working within the framework of the county’s already approved FY 2022-23 budget allocations, there will be no additional financial impact on the county’s General Fund.
STRATEGIC FRAMEWORK:
This action supports your Board’s Strategic Framework by providing community-appropriate levels of service and providing for and maintaining infrastructure.
OTHER AGENCY INVOLVEMENT:
California Secretary of State
California Department of Finance
County Auditor Controller
CAO Budget Team
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board could choose not to approve this funding and miss the opportunity of using State bond funds to the benefit of the County.
ATTACHMENTS:
Attachment 1: Supplemental Budget
Attachment 2: Budget Transfer / Adjustment
PREVIOUS ACTION/REFERRAL:
Board Order No.: N/A
Meeting of: N/A
File No.: N/A