To: Board of Supervisors
From: Public Works
Agenda Section: Consent
Vote Requirement: Majority
SUBJECT:
title
Accept Completed Contract for Public Works Measure - O 2025 Road Maintenance Project Fiberized Micro Seal, Waddington Road, Ridgewood/Walnut Roads, Indianola Cutoff
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Accept the completed contract, including all approved change orders, with VSS International, Inc., regarding the construction of Public Works Measure O - 2025 Road Maintenance Project Fiberized Micro Seal, Waddington Road, Ridgewood/Walnut Roads, Indianola Cutoff; and
2. Approve the final claim for payment, to be submitted by the Department of Public Works to the Auditor-Controller’s Office, in the amount of $250, which will bring the total amount paid to 100% of the contract; and
3. Direct the Clerk of the Board to provide the Roads Division of the Department of Public Works with one fully executed certified copy of the Board order related to this item.
Body
STRATEGIC PLAN:
The recommended actions support the following areas of the Board of Supervisors’ Strategic Plan:
Area of Focus: Core Services/Other
Strategic Plan Category: 9999 - Core Services/Other
DISCUSSION:
The Public Works Measure O - 2025 Project consists of double sealing existing roadway by applying two lifts of fiberized micro seal. These locations are Waddington Road, Ridgewood and Walnut Drive, Indianola Cutoff.
On July 22, 2025, the Humboldt County Board of Supervisors (“Board”) authorized the Clerk of the Board to advertise the Public Works Measure O - 2025 Road Maintenance project fiberized micro seal, Waddington Road, Ridgewood/Walnut Roads, and Indianola Cutoff Project for bids. On Aug. 5, 2025, the County of Humboldt received three bids for the project. On Aug. 19, 2025, the Board awarded the project agreement to VSS International, Inc., the lowest responsive bidder. The award amount was $693,120. Contract change orders executed during the project increased the authorized amount by $844.51. This increase is associated with the decision to Micro Surface past the east side of West Gate Road intersection to avoid future road closures of potential projects at this location.
Accordingly, Public Works recommends that the Board: accept the completed contract, including all approved change orders, and approve the final claim for payment in the amount of $250.
SOURCE OF FUNDING:
Road Fund (1200), Public Works Measure O
FINANCIAL IMPACT:
|
Expenditures (1200-342) |
FY25-26 |
|
Budgeted Expenses |
$693,965 |
|
Total Expenditures |
$693,965 |
|
Funding Sources (1200-321) |
FY25-26 |
|
General Fund |
$0 |
|
Measure o Funds (1200-342) |
$ 693,965 |
|
Total Funding Sources |
$ 693,965 |
Narrative Explanation of Financial Impact:
Total construction costs for the Public Works Measure O - 2025 Road Maintenance Project Fiberized Micro Seal, Waddington Road, Ridgewood/Walnut Roads, Indianola Cutoff Project are $693,964.51. Progress payments totaling $693,714.51 have been paid, and the final claim for payment in the amount of $250 is outstanding. The Public Works Measure O - 2025 Road Maintenance Project Fiberized Micro Seal, Waddington Road, Ridgewood/Walnut Roads, Indianola Cutoff is funded by Measure O Funds (100%). Expenditure appropriations relating to completion of the Public Works Measure O - 2025 Road Maintenance Project Fiberized Micro Seal, Waddington Road, Ridgewood/Walnut Roads, Indianola Cutoff Project are included in the approved fiscal year (FY) 2025-2026 Public Works Measure O Budget (1200342).
STAFFING IMPACT:
The recommended actions will not impact current staffing levels.
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board of Supervisors may choose not to accept the Public Works Measure O - 2025 Road Maintenance Project Fiberized Micro Seal, Waddington Road, Ridgewood/Walnut Roads, Indianola Cutoff Project final payment. However, this alternative is not recommended because the project has been completed, and the recommended actions are needed to accept the contract.
ATTACHMENTS:
1. Executed Project Agreement and Change Orders
2. Acceptance Statement
PREVIOUS ACTION/REFERRAL:
Meeting of: 7/9/25; 8/7/2025
File No.: 25-882; 25-969