To: Board of Supervisors
From: Sheriff
Agenda Section: Consent
Vote Requirement: Majority
SUBJECT:
title
Approval of Pre-Incident Contract for Disaster Debris Removal with DRC Emergency Services
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve and authorize the Sheriff to sign the cooperative agreement with DRC Emergency Services for disaster-related debris management services.
Body
SOURCE OF FUNDING:
General Fund (1100)
DISCUSSION:
The purpose of this contract is to provide disaster-related debris management services for Humboldt County, for the collection, processing and disposal of debris resulting from natural or man-made disaster events including but not limited to earthquakes, fires, and floods. This agreement utilizes pre-negotiated prices and provisions of the DRC Emergency Services contract with County of Sonoma, California, and following a competitive bidding process, is extended to other California local and state government entities.
The Scope of Work includes the following:
• Debris clearance operations
• Obtaining all necessary local, state, and federal permits.
• The collection and removal of debris from public rights-of way, streets, ditches, and other public properties.
• The processing of debris includes but is not limited to screening, sorting, grinding, mulching, and recycling in accordance with all federal, state, and local environmental protection agencies and health departments.
• The disposal of debris.
• The establishment and operations of temporary debris storage and reduction sites.
• The collection and disposal of yard waste, white goods, e-waste, small motorized equipment, hazardous waste, tires, animal carcasses, propane tanks, petroleum products, and other special waste.
• Performing debris by-product recycling programs.
• Hauling non-recycled debris and debris reduction by-products to an authorized disposal facility.
• Providing traffic control during debris loading operations on public rights-of-way.
• The provision of community relations support during all phases of disaster recovery work.
• Validating loads, materials and equipment with contracted debris monitoring services.
• Creating, maintaining, and updating relevant paperwork for relevant State and Federal reimbursement programs.
FINANCIAL IMPACT:
At this time there are no anticipated costs associated with the approval of this contract, as the proposed agreement will be utilized only in the event of a federally declared major disaster. In the event of a disaster, costs would be claimed to the California Office of Emergency Services (CalOES) and the Federal Emergency Management Agency (FEMA).
STAFFING IMPACT:
Approval of this agreement does not have an impact on staffing, however, would provide additional resources to the county in the event an emergency.
STRATEGIC FRAMEWORK:
This action supports the following areas of your Board’s Strategic Framework.
Core Roles: Create opportunities for improved safety and health
New Initiatives: Provide community-appropriate levels of service
Strategic Plan: N/A
OTHER AGENCY INVOLVEMENT:
N/A
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board may elect not to enter into this contract, however, doing so could create delays responding to future emergencies, since contracting for the needed services would have to be undertaken during the events.
ATTACHMENTS:
1. Humboldt County Cooperative Purchasing Agreement (CPA)
2. Sonoma/DRC Agreement for Professional Services - Disaster Debris Removal and Disposal
3. Other Agency Procurements (Sonoma)
PREVIOUS ACTION/REFERRAL:
Board Order No.: N/A
Meeting of: N/A
File No.: N/A