To: Board of Supervisors
From: Public Works
Agenda Section: Consent
Vote Requirement: Majority
SUBJECT:
title
Second Amendments to the Agreement for Consultant Services with Quincy Engineering, Inc. as Assigned to Consor North America, Inc. Regarding the Provision of Design Engineering and Environmental Services for the Holmes-Larabee Bridge Project and McCann Bridge Project
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve, and authorize the Chair of the Board to execute, the attached second amendment to the agreement for consultant services with Quincy Engineering, Inc. as assigned to Consor North America, Inc. regarding the provision of design engineering and environmental services for the Holmes-Larabee Bridge Project [Contract Number 594171];
2. Approve, and authorize the Chair of the Board to execute, the attached second amendment to the agreement for consultant services with Quincy Engineering, Inc. as assigned to Consor North America, Inc. regarding the provision of design engineering and environmental services for the McCann Bridge Project [Contract Number 594172]; and
3. Direct the Clerk of the Board to return one fully executed original copy of the attached second amendments to the Department of Public Works for further processing.
Body
SOURCE OF FUNDING:
Humboldt County Road Fund (1200), Federal Highway Administration Highway Bridge Program, and the Toll Credit Bridge Replacement Fund
DISCUSSION:
On March 14, 2017, the Humboldt County Department of Public Works issued a Request for Qualifications (“RFQ”) for the purpose of selecting a qualified consultant team for the provision of design engineering and environmental services for both the Holmes-Larabee and McCann Bridge Projects. The county, in conjunction with the California Department of Transportation (“Caltrans”) staff, conducted interviews of the six (6) consultant teams that submitted statements of qualifications in response to RFQ No. DWP2017-002) on June 6 and June 7, 2017. The interview panel selected Quincy Engineering, Inc. as the most qualified team and began the contract negotiation process on June 16, 2017.
On April 24, 2018, the Board of Supervisors approved, and authorized the chair of the board to execute, a consultant services agreement with Quincy Engineering, Inc. regarding the scope of services, project schedule and costs pertaining to the provision of design engineering and environmental services for both the Holmes-Larabee Bridge Project (Attachment 1) and McCann Bridge Project (Attachment 2). The county also secured the necessary approvals from the Audits and Investigations and Local Assistance Divisions of Caltrans as required by the Caltrans Local Assistance Procedures Manual.
On Feb. 28, 2023, The Board of Supervisors approved amendment number 1 (Attachment 3 and Attachment 4) which is the county’s written approval per Article 1, Provision D of the consultant services agreements with Quincy Engineering, Inc. to assign the obligations of the design engineering and environmental services agreement for Holmes-Larabee Bridge Project and McCann Bridge Project to Consor North America, Inc.
The second amendment (Attachment 5 and Attachment 6) modifies the scope of the consultant services agreement with Consor North America, Inc. to include right of way consultant services. The right of way consultant’s purpose will be to obtain rights of entry, temporary construction easements, permanent easement acquisition, and certification of right of way using procedures that meet federal funding requirements. Initially, the Public Works was going to perform all R/W services, but due to difficulties in obtaining access and negotiating with landowners, Public Works is seeking additional right of way support. Without the environmental and geotechnical studies needed to complete the preliminary engineering phase, Public Works cannot progress to the next phase, Right of Way and then Construction in the federal process.
Accordingly, the Department of Public Works recommends that the Board of Supervisors approve, and authorize the Chair of the Board to execute, the attached amendments to the agreement for consultant services between the County of Humboldt and Quincy Engineering, Inc. as assigned to Consor North America, Inc. regarding the provision of design engineering and environmental services agreement for Holmes-Larabee Bridge Project and McCann Bridge Project.
FINANCIAL IMPACT:
|
Expenditures (Fund, Budget Unit) |
FY23-24* |
FY24-25 Projected* |
FY25-26 Projected* |
|
Budgeted Expenses |
$70,000 |
$130,000 |
$208,300 |
|
Total Expenditures |
$70,000 |
$130,000 |
$208,300 |
*Projected amounts are estimates and are subject to change.
|
Funding Sources (Fund, Budget Unit) |
FY23-24* |
FY24-25 Projected* |
FY25-26 Projected* |
|
State/Federal Funds |
$70,000 |
$130,000 |
$208,300 |
|
Total Funding Sources |
$70,000 |
$130,000 |
$208,300 |
*Projected amounts are estimates of the second amendment portion of the consultant services agreement and do not include already budgeted contract amounts and are subject to change.
Narrative Explanation of Financial Impact:
This second amendment increases the Holmes-Larabee Bridge project consultant services agreement by $172,300 and the McCann Bridge Project by $236,000. The maximum amount payable for the design engineering and environmental services rendered, and costs and expenses incurred, for the Holmes-Larabee Bridge Project is $4,039,900. The maximum amount payable for the design engineering and environmental services rendered, and costs and expenses incurred, for the McCann Bridge Project is $3,671,500. The Holmes-Larabee and McCann Bridge Projects are being funded through the Federal Highway Administration (FHWA), Highway Bridge Program and Toll Credits, which will provide 100% of the funds for both projects.
STAFFING IMPACT:
Narrative Explanation of Staffing Impact:
There is no impact to current staffing levels related to the approval of the amendments for the consultant services agreement with Consor North America, Inc. regarding the provision of design engineering and environmental services for Holmes-Larabee Bridge Project and McCann Bridge Project.
STRATEGIC FRAMEWORK:
This action supports the following areas of your Board’s Strategic Framework.
Core Roles: Provide for and maintain infrastructure
New Initiatives: N/A
Strategic Plan: N/A
OTHER AGENCY INVOLVEMENT:
California Department of Transportation and Federal Highway Administration
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board may choose not to approve the attached amendments to the agreement for consultant services with Quincy Engineering, Inc. as assigned to Consor North America, Inc. regarding the provision of design engineering and environmental services agreement for Holmes-Larabee Bridge Project and McCann Bridge Project. However, this alternative is not recommended since the county has limited staff to perform the specialized right of way services required for the bridge projects, and funding may be jeopardized if the bridge projects cannot proceed to the construction phase.
ATTACHMENTS:
1. Consultant services Agreement for Holmes-Larabee Bridge dated Apr. 24, 2018
2. Consultant Services Agreement for McCann Bridge dated Apr. 24, 2018
3. First Amendment for Holmes Larabee Bridge dated Feb. 28, 2023
4. First Amendment for McCann Bridge dated Feb. 28, 2023
5. Second Amendment for Holmes-Larabee Bridge
6. Second Amendment for McCann Bridge
PREVIOUS ACTION/REFERRAL:
Board Order No.: C-16; C-13; D-30
Meeting of: Mar. 14, 2017; Apr. 24, 2018; Feb. 28, 2023
File No.: N/A; N/A; 23-188