To: Board of Supervisors
From: Public Works
Agenda Section: Consent
SUBJECT:
title
Purchase of One 2019 Gradall XL 3100V, Authorization to Enter into Purchase Agreement, Declare Equipment Surplus and Approve the Supplemental Budget (4/5 Vote Required)
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Authorize the purchase of one 2019 Gradall XL 3100V;
2. Authorize the Purchasing Agent to enter into a purchase agreement with Pape Machinery;
3. Declare one 1988 Gradall G3WD, equipment number 41854 as surplus; and
4. Approve the attached supplemental budget (4/5 vote required).
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SOURCE OF FUNDING:
Roads Heavy Equipment ISF (3540330)
DISCUSSION:
The Humboldt County Public Works, Heavy Equipment Division is requesting authorization to enter into a purchase agreement for one 2019 Gradall XL 3100V. The 2019 Gradall will replace the existing non-California Air Resource Board (CARB) compliant 1988 Gradall, with CARB compliant equipment. The cost to fix the older unit has progressively increased due to the lack of availability of replacement parts. Should the Board choose to declare the 1988 Gradall, equipment number 41854 as surplus, it will be cannibalized and used as parts for the current fleet. The replacement unit will meet the requirements of the Equipment Fleet On-Road Diesel Emission Regulations mandated by the State of California. This equipment is used by Roads for trenches, ditches and culverts.
The Public Works Heavy Equipment Division received one quote from Pape Machinery, a member of the National Joint Powers Alliance (NJPA). Public Works intends to sole source the equipment under the NJPA provision. The total quoted sales price including taxes and fees is $407,761
FINANCIAL IMPACT:
The total cost to purchase the 2019 Gradall XL 3100V is $407,761. Heavy Equipment intends to purchase the equipment outright using the cash balance from the Heavy Equipment Internal Service Fund (ISF) 3540 fund. The current cash balance as of August 31st, 2019 for the 3540 fund is $1,595,198. The request, if granted, will transfer $407,761 from the Transfer In line item 3540330-9101 to 3540330-8763 Grader. There is no impact to the General Fund.
STRATEGIC FRAMEWORK:
This action supports your Board’s Strategic Framework by managing our resources to ensure sustainability of services .
OTHER AGENCY INVOLVEMENT:
None
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board could deny the purchase. This is not recommended because it the current equipment does not meet California CARB compliance and the equipment will eventually need to be pulled from service. This will cause a shortage of heavy equipment required for road maintenance.
ATTACHMENTS:
Supplemental Budget
PREVIOUS ACTION/REFERRAL:
Board Order No.: N/A
Meeting of: N/A
File No.: N/A