To: Board of Supervisors
From: Sheriff
Agenda Section: Consent
SUBJECT:
title
Governing Body Resolution for the Emergency Management Performance Grant - Supplemental, Emergency Management Performance Grant and the Homeland Security Grant Program for Fiscal Years 2020, 2021, and 2022; Authorization to Appoint Individuals to Act on Behalf of the Governing Body and the Operational Area; and Supplemental Budget (4/5 Vote Required)
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Authorize the Chair to sign Resolution No. ______, the Governing Body Resolution (Attachment 1) for the Emergency Management Performance Grant - Supplemental (EMPG-S), Emergency Management Performance Grant (EMPG), and Homeland Security Grant Program (HSGP) and direct the Clerk of the Board to certify;
2. Authorize the Sheriff, Undersheriff, and Deputy Director of Sheriff’s Administration to execute for and on behalf of the named applicant, a public entity established under the laws of the State of California, any actions necessary for the purpose of obtaining EMPG-S, EMPG, or HSGP funding provided by the U.S. Department of Homeland Security and sub-granted through the State of California;
3. Direct the Clerk of the Board to return three (3) signed and certified copies, of the above-named resolution, to the Sheriff’s Office of Emergency Services, Attn: Katie Collender, for immediate submission to the California Governor’s Office of Emergency Services; and
4. Approve the supplemental budget request for budget unit 1100-221850 EMPG (Attachment 2). (4/5 vote required)
5. Approve the supplemental budget request for budget unit 1100-221859 EMPG-S (Attachment 3). (4/5 vote required)
Body
SOURCE OF FUNDING:
U.S. Department of Homeland Security
DISCUSSION:
The U. S. Department of Homeland Security, through the State of California Governor’s Office of
Emergency Services (CalOES), provides funding assistance to counties to support
comprehensive emergency management activities at the local level.
The Sheriff’s Department receives the EMPG award every year which provides support to continue the county’s local emergency and disaster preparedness, planning, response and mitigation activities. The EMPG-S funding was established in response to the Coronavirus pandemic to assist with associated costs for the Office of Emergency Services (OES). The HSGP provides funding for equipment and training to law enforcement, fire service, public health, and emergency management agencies in the Humboldt Operational Area.
Each year, Cal OES requires applicants to submit a new governing body resolution authorizing the
positions named to sign all documents related to the application for financial assistance through the EMPG and HSGP programs
FINANCIAL IMPACT:
Both EMPG grants have a 50 percent match requirement, but for the EMPG-S grant this requirement is being fulfilled by CalOES.
The EMPG provides essential funding for the Humboldt County Sheriff’s Office of Emergency Services on a reimbursement basis. The EMPG funds OES staff salaries and the countywide mass notification and incident communications system. The award amount for EMPG 2020 is $152,230, with a 1:1 match the budget will be $304,460. The Sheriff’s Office in anticipation of this award already budgeted $152,500 with a general fund match of $152,500 for FY2020-21 in budget unit 1100-221850 as part of the annual budget submission. Since the award was slightly less than anticipated, the Sheriff’s Office has submitted a supplemental budget request to reduce the grant revenue and expenditure by $270.00 (Attachment 2).
The EMPG-S grant will be used to furnish an expanded office space, two network servers, a mobile radio, and acquire a vehicle for the OES due to increased activation time and scope due to the Coronavirus pandemic. Since the vehicle is being purchased with a grant, it will not be donated to Motor Pool. OES will manage ongoing maintenance of the vehicle. Maintenance and fuel costs associated with the vehicle will be included in the recurring grant starting with EMPG 2021. The 2020 EMPG-S award was $85,329, with a 1:1 match by CalOES, so the grant budget is $170,658 (Attachment 3).
The HSGP funding is 100 percent grant reimbursable with no match requirement. An allowance of 5 percent is included in the allocation for management and administrative costs. This grant typically funds equipment, technology, and training opportunities for law enforcement, fire, public health, OES and search and rescue organizations. The 2020 allocation has yet to be released, but a supplemental budget will be brought to the Board once announced.
Due to the time it takes for CalOES, the pass-through entity, to establish procedure once awarded by the Department of Homeland Security, these awards are usually made after the start of the funding cycle.
There is no additional request of general funds for any of these grants.
Due to timing constraints, this item has not been reviewed or approved by the Office of the Auditor-Controller.
STRATEGIC FRAMEWORK:
This action supports your Board’s Strategic Framework by seeking outside funding sources to benefit Humboldt County needs.
OTHER AGENCY INVOLVEMENT:
California Governor’s Office of Emergency Services
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board could deny this request, however this is not recommended as it would jeopardize the operations of Humboldt County emergency preparedness and response.
ATTACHMENTS:
Attachment 1 - Governing Body Resolution for the Emergency Management Performance Grant - Supplemental, Emergency Management Performance Grant, and Homeland Security Grant Program
Attachment 2 - Supplemental Budget Request for EMPG 2020, 1100-221850
Attachment 3 - Supplemental Budget Request for EMPG-S 2020, 1100-221859
PREVIOUS ACTION/REFERRAL:
Board Order No.: C-17-; C-26; C-14; 19-1678
Meeting of: September 12, 2017; November 7, 2017; December 11, 2018, December 10, 2019