To: Board of Supervisors
From: Public Works
Agenda Section: Consent
SUBJECT:
title
Bid Award Authorization for Bridge Preventive Maintenance to McCann Bridge (04C-0172) on McCann Road (6D090) Post Mile 0.03 and Storm Damage Repair to McCann Road (6D090) Post Mile 1.25
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Receive and file the bid proposals submitted for the McCann Bridge (04C-0172) Preventive Maintenance and McCann Road (6D090) Post Mile 1.25 Storm Damage Repair Project;
2. Award the attached project agreement to Mercer-Fraser Company for the total amount of Seven Hundred Eighty-Eight Thousand Eight Hundred Thirty-Five Dollars ($788,835); and
3. Authorize the Chair of the Board to execute the attached project agreement with Mercer-Fraser Company upon submittal of the appropriate bonds and insurance.
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SOURCE OF FUNDING:
Road Fund (1200); Federal Highway Administration’s Bridge Preventive Maintenance Program; Federal Emergency Management Agency; and California Governor’s Office of Emergency Services
DISCUSSION:
On June 23, 2020, the Humboldt County Board of Supervisors authorized the Clerk of the Board to advertise the McCann Bridge (04C-0172) Preventive Maintenance and McCann Road (6D090) Post Mile 1.25 Storm Damage Repair Project for bids. On July 28, 2020, the County of Humboldt received a total of four (4) bids for the project, which are attached hereto as Attachment 1.
The Department of Public Works recommends that the Board of Supervisors receive and file the bid proposals submitted for the McCann Bridge (04C-0172) Preventive Maintenance and McCann Road (6D090) Post Mile 1.25 Storm Damage Repair Project. It is also recommended that the attached project agreement be awarded to Mercer-Fraser Company for the total amount of Seven Hundred Eighty-Eight Thousand Eight Hundred Thirty-Five Dollars ($788,835), and that the Chair of the Board be authorized to execute the attached project agreement with Mercer-Fraser Company upon submittal of the appropriate bonds and insurance.
FINANCIAL IMPACT:
The preventive maintenance to the McCann Bridge (04C-0172) is being funded by the Federal Highway Administration’s Bridge Preventive Maintenance Program (88.53%) and the Humboldt County Road Fund (11.47%). The storm damage repairs to McCann Road (6D090) Post Mile 1.25 are being funded by Federal Emergency Management Agency Disaster Funds (75%), the California Governor’s Office of Emergency Services (18.75%) and the Humboldt County Road Fund (6.25%). The engineer’s cost estimate for the McCann Bridge (04C-0172) Preventive Maintenance and McCann Road (6D090) Post Mile 1.25 Storm Damage Repair Project is Seven Hundred Fifty-Five Thousand Nine Hundred Ninety Dollars ($755,990). The total project cost is estimated at Nine Hundred Eighty-Five Thousand Eight Hundred Thirty-Five Dollars ($985,835). The Humboldt County Road Fund will be responsible for Seventy-Five Thousand One Hundred Eighty-Nine Dollars and Thirty Cents ($75,189.30) of the total costs associated with the McCann Bridge (04C-0172) Preventive Maintenance and McCann Road (6D090) Post Mile 1.25 Storm Damage Repair Project.
Expenditure appropriations relating to completion of the McCann Bridge (04C-0172) Preventive Maintenance and McCann Road (6D090) Post Mile 1.25 Storm Damage Repair Project are included in the approved fiscal year 2020-21 budget for Roads (1200321). As a result, completion of the McCann Bridge (04C-0172) Preventive Maintenance and McCann Road (6D090) Post Mile 1.25 Storm Damage Repair Project will not impact the Humboldt County General Fund.
STRATEGIC FRAMEWORK:
The recommended actions support the Board of Supervisors’ Strategic Framework by providing for and maintaining infrastructure.
OTHER AGENCY INVOLVEMENT:
Federal Highway Administration, Federal Emergency Management Agency, California Governor’s Office of Emergency Services and California Department of Transportation
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board of Supervisors may choose not to award the McCann Bridge (04C-0172) Preventive Maintenance and McCann Road (6D090) Post Mile 1.25 Storm Damage Repair Project to Mercer-Fraser Company. However, this alternative is not recommended because the project will repair the McCann Bridge (04C-0172) and restore the roadway failure on McCann Road (6D090) at Post Mile 1.25 to pre-disaster conditions using funds that would not otherwise be available to the County of Humboldt.
ATTACHMENTS:
1. Bid Results for the McCann Bridge (04C-0172) Preventive Maintenance and McCann Road (6D090) Post Mile 1.25 Storm Damage Repair Project
2. Construction Agreement for the McCann Bridge (04C-0172) Preventive Maintenance and McCann Road (6D090) Post Mile 1.25 Storm Damage Repair Project
PREVIOUS ACTION/REFERRAL:
Board Order No.: C-37
Meeting of: June 23, 2020
File No.: 20-690