To: Board of Supervisors
From: Public Works
Agenda Section: Public Hearing
Vote Requirement: 4/5th
SUBJECT:
title
Formation of Permanent Road Division (PRD) 1000, Zone No. 010 and Imposition of Parcel Charges for Washington Terrace Subdivision, McKinleyville (4/5 Vote Required)
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Open the public hearing regarding the formation of PRD 1000, Zone No. 010 and imposition of parcel charges for maintenance of roads and drainage facilities for the Washington Terrace Subdivision, receive public testimony and close the public hearing (4/5 Vote Required); and
2. Direct the Auditor-Controller to tally the ballots received to impose parcel charges for maintenance of roads and drainage facilities in the Washington Terrace Subdivision (4/5 Vote Required); and
3. Based upon the public testimony and results of the election, adopt the attached Resolution to establish Humboldt County Permanent Road Division 1000, Zone 010 and to impose parcel charges for maintenance of roads and drainage facilities (4/5 Vote Required); and
4. Adopt the Resolution of Acceptance to accept the rights of way for Washington Court and Ascent Place for public road purposes, and public sidewalk easement purposes, all as shown dedicated to the County of Humboldt on Tract No. 0676, filed in Book 26 of Maps, pages 18 through 21 in the Office of the Humboldt County Recorder (4/5 Vote Required); and
5. Direct the Auditor to calculate yearly the compounded inflation factor based upon the Consumer Price Index (CPI) to the parcel charges for maintenance of roads and drainage facilities (4/5 Vote Required).
Body
STRATEGIC PLAN:
This action supports the following areas of your Board’s Strategic Plan.
Area of Focus: Safe & Healthy Communities
Strategic Plan Category: 1007 - Improve the transportation network to be multi-model, safe, sustainable and equitable
DISCUSSION:
On Dec. 17, 2002, the Board of Supervisors adopted Resolution Number 02-111, establishing the Humboldt County-Wide PRD 1000. S&HC §1162.6 authorizes the Board of Supervisors to create zones within the division for specific permanent road projects.
Mr. James Furtado submitted a petition requesting that the Board of Supervisors hold the necessary hearings and election to establish a zone within PRD 1000 for the benefit of the Washington Terrace Subdivision. As required by S&HC §1162, the petition includes the name of the zone, the signatures of the landowners, the boundaries of the zone, the number of acres in the zone and the assessed valuation, the value of improvements on the real estate, the number of inhabitants therein and a description of the road to be maintained. The petition requested that an assessment be levied to pay the costs for future maintenance of road and drainage facilities.
An engineer's report and an affidavit of valuations accompanied the petition. The engineer's report provided the basis for the estimation of assessment to cover the cost of the requested maintenance. The affidavit of valuations was required by S&H §1163 and stated that the affiant had compared the valuations given in the petition and found them to be complete and correct.
In order to form a zone within PRD 1000, the Board of Supervisors had to receive and accept the petition and the affidavit of valuations and must hold a public hearing to hear any protests to the formation of the zone. The Board of Supervisors must also conduct a public hearing regarding the proposed parcel charges for maintenance of roads and drainage facilities within the subdivision.
On Oct. 22, 2024, the Board of Supervisors received the petition, affidavit of valuations and engineer's report and adopted Resolution Number ________. The resolution was entitled "RESOLUTION OF INTENT TO ESTABLISH HUMBOLDT COUNTY PERMANENT ROAD DIVISION 1000, ZONE NO. 010 AND TO IMPOSE PARCEL CHARGES FOR MAINTENANCE OF ROADS AND DRAINAGE FACILITIES". The Resolution scheduled a public hearing to be held Dec. 10, 2024, at 9:00 a.m. to consider all protests against the proposed assessment, tabulate the ballots and determine whether to form PRD 1000, Zone No. 010. The Resolution directed the Department of Public Works (Department) to mail notice of the hearing to form the zone and to impose special parcel charges for maintenance of roads and drainage facilities to each record owner of each parcel within the proposed zone as required by Government Code Section (GC) 53753 and Article XIII D, Section 4 of the California Constitution. Resolution Number ______ also directed the Clerk of the Board to publish the petition and notices of hearing in accordance with S&H § 1196.
The petition, notice of the hearing for formation of the zone and notice of the hearing to establish the assessment were posted on the property by the Department in conformance with S&H § 1195 on Oct. 24, 2024.
Ballots and notices of the hearing in conformance with GC § 53753 were mailed to each record owner of parcels located within the proposed zone on Oct. 24, 2024. The ballots were addressed to be returned to the Auditors office of the County of Humboldt on or before the close of the hearing for formation of the zone on Dec. 10, 2024.
The petition to form the zone, the notice of the hearing to form the zone and the notice of the hearing to consider the assessment are scheduled to be published in the Times Standard on
Nov. 17, 2024, and is scheduled to be published on Nov. 24, 2024, and Dec. 1, 2024.
It is recommended that the Board of Supervisors open the public hearing to form PRD 1000, Zone No. 010 and to impose a parcel assessment, take public testimony, and close the public hearing.
At the conclusion of the hearing the Board of Supervisors must decide, based upon the petition and public testimony, whether PRD 1000, Zone No. 010 should be formed (S&H §1166). The Department supports the creation of Zone No. 010.
The Board of Supervisors must decide whether to accept the petition and provide the maintenance services requested (S&H §1169). The Department has reviewed the engineer's report submitted with the petition and finds the costs appropriate for maintaining the requested services.
The Board of Supervisors, based upon all objections and protests during the public hearing, if any, must decide whether the assessment for the petitioned maintenance services should be levied (GC § 53753). The assessment is subject to an annual inflation factor based upon the Consumer Price Index (CPI). The assessment can only be imposed upon a majority vote of the landowners.
The Department supports the proposed assessment. This assessment is necessary to provide the funds to enable the Department to provide the requested maintenance services. Without approval of the assessment the Department does not support the formation of Zone No. 010.
It is recommended that the Board of Supervisors direct the Auditor-Controller or his designee to tally the ballots regarding a parcel assessment for road maintenance within Washington Terrace Subdivision and provide the results to the Board.
Based upon the public testimony and a positive election, it is recommended that the Board of Supervisors adopt the attached resolution to establish PRD 1000, Zone No. 010 and to impose parcel charges.
The formation of the PRD zone and imposition of parcel charges allows the Department to recommend that the Board of Supervisors accept the streets within the Washington Terrace Subdivision (Washington Court and Ascent Place) into the County Maintained Road System. Policy #2, adopted by the Board of Supervisors on Jul. 15, 2003, allows the Department to recommend acceptance of subdivision roads into the County Maintained Road System should a PRD zone be formed to fund future maintenance. The parcel charges provide additional funding to the county for the future maintenance of the roads within the subdivision. In summary, the proposed maintenance will consist of:
Ÿ A repetitive 25-year cycle of resurfacing of the roads with a year-12 slurry seal, a year-25 asphalt concrete overlay, and a year-25 concrete crossing replacement. The roads to be maintained are Washington Court and Ascent Place. The maintenance cycle is as follows:
|
CYCLE PERIOD YEARS |
ACTIVITY |
|
12 |
Slurry |
|
25 |
Overlay |
|
25 |
Concrete Replacement |
• Maintenance of the storm drain system located within the overall internal boundaries of the Washington Terrace Subdivision is based upon an estimated 50-year life of the storm drain system. The cycle will repeat for subsequent 50-year cycles. The storm drain system outside of the internal boundaries that reside along Washington Avenue, an existing County maintained road, are not included in this division as maintenance is currently the responsibility of the County.
• In addition, sidewalks within and fronting the subdivision will not be maintained by the county. Pursuant to Resolution 97-31, adopted by the Board of Supervisors on Mar. 4, 1997, maintenance of sidewalks is the responsibility of the fronting landowner.
The Department recommends the establishment of fund number 2310, should the Board adopt the resolution for formation of Zone No. 010 and imposition of parcel charges. The fund is necessary in order to collect, segregate, and track the funds received from the parcel charges for PRD 1000, Zone No. 010.
The Department recommends that the Board of Supervisors direct the Auditor-Controller to calculate the yearly inflation factor based upon the CPI to the parcel charges for maintenance of roads and drainage facilities. The Department contacted the Auditor-Controller’s Office, and they indicated their concurrence with this request. They prepare calculations for similar assessment districts within the county on a yearly basis.
Should the Board of Supervisors decide to form PRD 1000, Zone No. 010, it is recommended that the Board of Supervisors adopt the attached resolution accepting the rights of way for Washington Court and Ascent Place for public road purposes and for public sidewalk easement purposes. This allows the county to have the necessary rights to bring the roads into the County Maintained Road System. This recommendation is subject to the Board of Supervisors adopting the resolution for formation of PRD 1000, Zone No. 010 and the establishment of the parcel assessment for maintenance of the roads and drainage facilities within the Washington Terrace Subdivision.
SOURCE OF FUNDING:
General Fund - Land Use (1100166)
FINANCIAL IMPACT:
|
Expenditures (1100166) |
FY24-25 |
|
Budgeted Expenses |
$4,872.00 |
|
Total Expenditures |
$4,872.00 |
*Projected amounts are estimates and are subject to change.
|
Funding Sources (1100166) |
FY24-25 |
|
Fees/Other (Assessments) |
$4,872.00 |
|
Total Funding Sources |
$4,872.00 |
*Projected amounts are estimates and are subject to change.
Narrative Explanation of Financial Impact:
Streets and Highways Code (S&HC) Section 1197 requires the expense of organizing a zone and conducting an election to be payable out of the General Fund (1100). The first year’s assessment includes an amount to reimburse the county’s cost for formation of PRD 1000, Zone Number 010. The rest of the parcel assessment shall fund the maintenance described in PRD 1000, Zone Number 010. To offset inflation, the assessment includes a provision for an annual compounded increase based upon the Consumer Price Index.
If the Resolution of Intent to form the PRD zone is approved, but the landowners within the proposed PRD zone or the Board of Supervisors do not approve the assessment, the General Fund monies used to attempt to create this PRD zone cannot be recovered.
The requested supplemental budget is needed to provide funding for the formation and election costs. Anticipated reimbursable General Fund cost to create the PRD 1000, Zone No. 010 is $4,872.00 or a total formation cost per parcel equal to $121.80.
STAFFING IMPACT:
Narrative Explanation of Staffing Impact:
No staffing is expected to be impacted.
OTHER AGENCY INVOLVEMENT:
The Humboldt County Auditor is designated as the person to receive and tabulate the ballots for the election.
The Tax Collector will be responsible for collecting the assessment as part of the property taxes.
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board of Supervisors may choose, based upon protest testimony, to not approve the formation of the annexation into PRD 1000, Zone No. 010 and may choose, based upon testimony or the results of the election, to not impose the assessment for the maintenance of roads and drainage facilities. In this case, the existing Covenants, Conditions and Restrictions or Road Maintenance Association for the Washington Terrace Subdivision would maintain and repair the improvements contained within the subdivision. Copies of these documents are on file with the Land Use Division.
ATTACHMENTS:
1. Resolution to Establish Humboldt County Permanent Road Division 1000, Zone No. 010 and to Impose Parcel Charges for Maintenance of Roads and Drainage Facilities.
2. Resolution to Accept the Rights of Way for Washington Court and Ascent Place for Public Road Purposes and for Public Sidewalk Easement Purposes.
PREVIOUS ACTION/REFERRAL:
Meeting of: Oct. 22, 2024
File No.: 24-1002