To: Board of Supervisors
From: Public Works
Agenda Section: Consent
Vote Requirement: 4/5th
SUBJECT:
title
Supplemental Budget for Roads Heavy Equipment in Fiscal Year (FY) 2024-25 for $290,960 (4/5 Vote Required)
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve the attached Supplemental Budget for Fiscal Year (FY) 2024-25 for the Roads Heavy Equipment budget, 3540330, in the amount of $290,960.00 (4/5 vote required).
Body
STRATEGIC PLAN:
This action supports the following areas of your Board’s Strategic Plan.
Area of Focus: Core Services/Other
Strategic Plan Category: 9999 - Core Services/Other
DISCUSSION:
The Roads Heavy Equipment Division had a 10-yard (yd) dump truck that was wrecked and totaled in March of 2022. Roads Heavy Equipment received a reimbursement check from the insurance claim in April of 2024, for the cost of the replacement of the dump truck minus the insurance deductible of $100,000. Receipt of the reimbursement check did not allow time to gather all information needed to place an order for the replacement truck in fiscal year (FY) 2023-24.
A quote has been obtained for the replacement truck in the amount of $315,959.40. The Roads-Maintenance Budget, 1200325, has $25,000 budgeted in FY 2024-25, for the Road Divisions’ portion of the insurance deductible. The Supplemental Budget in the amount of $290,960 from Roads Heavy Equipment, 3540330, will cover the remaining cost.
SOURCE OF FUNDING:
Roads Heavy Equipment ISF (3540 )
FINANCIAL IMPACT:
|
Expenditures (3540330) |
FY24-25 |
|
Budgeted Expenses |
|
|
Additional Appropriation Requested |
$290,960 |
|
Total Expenditures |
$290,960 |
*Projected amounts are estimates and are subject to change.
|
Funding Sources (3540330) |
FY24-25 |
|
General Fund |
|
|
State/Federal Funds |
|
|
Fees/Other |
$35,933 |
|
Use of Fund Balance |
$255,027 |
|
Contingencies |
|
|
Total Funding Sources |
$290,960 |
*Projected amounts are estimates and are subject to change.
Narrative Explanation of Financial Impact:
Roads Heavy Equipment received a reimbursement check from the insurance claim for the totaled dump truck in the amount of $255,027.48 after the $100,000 deductible. The Roads Maintenance budget, 1200325, has $25,000 budgeted in FY 2024-25. The Supplemental Budget for Roads Heavy Equipment, 3540330, of $290,960 will cover the remaining cost.
STAFFING IMPACT:
Narrative Explanation of Staffing Impact:
N/A
OTHER AGENCY INVOLVEMENT:
N/A
ALTERNATIVES TO STAFF RECOMMENDATIONS:
Your Board could choose not to approve the supplemental budget. This is not recommended as Roads Heavy Equipment need to replace the truck that was totaled two years ago.
ATTACHMENTS:
Supplemental Budget 3540330
PREVIOUS ACTION/REFERRAL:
Meeting of: N/A
File No.: N/A