To: Board of Supervisors
From: DHHS: Public Health
Agenda Section: Consent
Vote Requirement: 4/5th
SUBJECT:
title
California Integrated Vital Records System Local Health Department Participant Agreement with California Department of Public Health
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve the California Integrated Vital Records System (Cal-IVRS) Local Health Department Participant Agreement with California Department of Public Health (CDPH) for a term of five (5) years from the date of final execution by both parties;
2. Authorize the County of Humboldt Health Officer or designee to sign the Cal-IVRS Local Health Department Participant Agreement with CDPH;
3. Authorize the County of Humboldt Health Officer or designee to sign all future amendments to this Cal-IVRS agreement upon County Counsel and Risk Management review and approval; and
4. Direct the Clerk of the Board to return one (1) fully executed copy of the Board Order to the DHHS Contract Unit.
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SOURCE OF FUNDING:
DHHS Public Health - Vital Statistics (1175-400-001)
DISCUSSION:
CDPH and its Director, designated in statute as the State Registrar, pursuant to Health and Safety Code Sections 102175 through 102249, is charged with the duties of registering, maintaining, indexing, and issuing certified copies of all California birth, death, fetal death, and marriage records.
DHHS - Public Health’s Vital Statistics (PHVS) program acts as the administrator for registering and certifying out of hospital and local hospital births. PHVS produces birth certificates for children ages 0-2. PHVS also certifies and registers deaths occurring within the county.
CDPH works with the California Integrated Vital Record System (Cal-IVRS), to review birth, fetal death and death registrations entered by hospital birth clerks, mortuary staff, and deputy local registrars prior to submitting for CDPH Vital Record registration of said record. CDPH requires that each participant sign a Cal-IVRS Local Health Department Participant Agreement to provide staff access to Cal-IVRS Electronic Birth Registration (EBRS), Electronic Death Registration System (EDRS), Fetal Death Registration System (FDRS), and Vital Records Business Intelligence System (VRBIS).
The agreement before your Board today will grant DHHS - Public Health staff access to the Cal-IVRS at no cost, for a period of five (5) years upon execution.
FINANCIAL IMPACT:
There is no cost associated with the Cal-IVRS Local Health Department Participant Agreement with CDPH, and there will be no impact to the county’s General Fund.
STRATEGIC FRAMEWORK:
This action supports your Board’s Strategic Framework priority of providing community-appropriate levels of service
OTHER AGENCY INVOLVEMENT:
N/A
ALTERNATIVES TO STAFF RECOMMENDATIONS:
Your Board could choose not to authorize the Health Officer to sign the Cal-IVRS Local Health Department Participant Agreement with CDPH. However, this is not recommended as Public Health would not be able to process birth and death certificates, which would impact the ability to provide community-appropriate levels of service.
ATTACHMENTS:
California Integrated Vital Records System (Cal-IVRS) Local Health Department Participant Agreement with California Departmental of Public Health (1 copy)
PREVIOUS ACTION/REFERRAL:
Board Order No.: C-9
Meeting of: 5/15/2018
File No.: 18-447