To: Board of Supervisors
From: Clerk/Recorder
Agenda Section: Consent
Vote Requirement: 4/5th
SUBJECT:
title
Supplemental Budget for Elections in the Amount of $98,133 and Record Conversion in the Amount of $73,133, and Request for General Fund Contingencies in the Amount of $80,472 for Fiscal Year 2022-23 (4/5 Vote Required)
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve the attached Supplemental Budget for Elections in the amount of $98,133 and Record Conversion in the Amount of $73,133 for Fiscal Year (FY) 2022-23 (4/5 Vote Required); and
2. Approve the attached transfer Contingencies in the amount of $80,472 for FY 2022-23 (4/5 Vote Required).
Body
SOURCE OF FUNDING:
General Fund Contingencies (1100990)
General Fund Elections (1100140)
Record Conversion (1310)
DISCUSSION:
The Humboldt County Elections department is a mandated program and will have a FY 2022-23 deficit of $178,605.
Elections is requesting General Fund Contingency Funds to cover $80,472 and recognize $25,000 in revenue from the California Secretary of State Voters Choice Act Grant approved by your Board on March 15, 2022. In addition, Elections is requesting a $73,133 transfer from fund balance in the Record Conversion Fund (1310).
Of the $178,605 deficit, $29,455 will balance Salaries and Benefits mainly due to Extra-help used for conducting the two Elections in FY 2022-23 and $153,605 will balance Services and Supplies mainly due to the cost of producing ballots and inflationary costs associated to ballot production.
Elections revenue in the amount of $73,133 for FY 2022-23 is expected to be received in FY 2023-24 and will be deposited to the Record Conversion Fund (1310) to replenish the $73,133 of funds used to balance the Elections budget in FY 2022-23.
FINANCIAL IMPACT:
|
Expenditures (1100, 140) |
FY 22-23 |
|
Budgeted Expenses |
1,685,523.00 |
|
Additional Appropriation Requested |
178,605.00 |
|
Total Expenditures |
1,864,128.00 |
|
Funding Sources (1100, 140) |
FY 22-23 |
|
General Fund |
1,575,103.00 |
|
State/Federal Funds |
90,892.00 |
|
Fees/Other |
125,000.00 |
|
Use of Interfund Balance |
73,133.00 |
|
Total Funding Sources |
1,685,523.00 |
*Projected amounts are estimates and are subject to change.
Narrative Explanation of Financial Impact:
The Supplemental Budget attached will recognize $25,000 in revenue received in FY 2022-23 in Elections (1100140) and a transfer from Record Conversion (1310) in the amount of $73,133 to balance Elections FY 2022-23 budget in 1100140. Funds in the amount $73,133 will be reimbursed from Elections in FY 2023-24.
Attached is also an Appropriation Transfer from General Fund Contingencies (1100990) to Elections (1100140) in the amount of $80,472. General Fund Contingencies has a balance of $1,616,560. Should your Board approve this request General Fund Contingencies’ balance will be $1,536,088.
STAFFING IMPACT:
Narrative Explanation of Staffing Impact:
There is no staffing impact with the approval of this item.
STRATEGIC FRAMEWORK:
This action supports the following areas of your Board’s Strategic Framework.
Core Roles: Provide for and maintain infrastructure
New Initiatives: Manage our resources to ensure sustainability of services
Strategic Plan: N/A
OTHER AGENCY INVOLVEMENT:
N/A
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board could choose not to approve this agenda item but is not recommended as the items are intended to balance the budget.
ATTACHMENTS:
1. FY 22-23 Supplemental Budget
2. FY 22-23 Appropriation Transfer 1100-990
PREVIOUS ACTION/REFERRAL:
Board Order No.: 22-36
Meeting of: March 15, 2022
File No.: 22-290