To: Board of Supervisors
From: Public Works
Agenda Section: Consent
Vote Requirement: Majority
SUBJECT:
title
Approval of Third Option to Extend the Lease for the Elections Office at 2426 6th Street, Eureka.
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve the Third Option to Extend the Lease with Lessor, Humboldt Partners, for the Elections Office at 2426 6th Street, Eureka.
Body
SOURCE OF FUNDING:
General Fund - Elections (1100140)
DISCUSSION:
The Elections Department has been located at 2426 6th Street, Eureka since 2016 (Exhibit A). This location and square footage have been a good fit for the Elections Department’s staff, equipment, as well as a convenient location for the public.
Per the lease, the initial term terminated on July 31, 2021, with three (3) one (1) year options to extend the lease. On April 13, 2021, your Board approved the first one (1) year option to extend the lease through July 31, 2022 (Exhibit C). On April 19, 2022, your Board approved the second one (1) year option to extend the lease through July 31, 2023 (Exhibit E). The Elections Department would like to continue tenancy at 2426 6th Street for the foreseeable period by exercising the third and last remaining one (1) year option to extend the lease to July 31, 2024. The identified Americans with Disabilities Act (ADA) Barriers have been removed per Exhibit B.
Upon Board approval, staff will notify Lessor that the county will exercise the third one (1) year option to extend the lease per Exhibit F.
FINANCIAL IMPACT:
|
Expenditures (Fund, Budget Unit) |
FY23-24 Projected |
FY24-25 Projected |
|
Budgeted Expenses |
$153,111 |
$160,766 |
|
Total Expenditures |
$153,111 |
$160,766 |
|
Funding Sources (Fund, Budget Unit) |
FY23-24 Projected* |
FY24-25 Projected* |
|
General Fund |
$153,111 |
$160,766 |
|
Total Funding Sources |
$153,111 |
$160,766 |
*Projected amounts are estimates and are subject to change.
Narrative Explanation of Financial Impact:
The current monthly rent is $12,759.27 for 6,800 square feet with an annual Consumer Price Index (CPI) escalation of no more than 5%. Monthly rent includes gas, electricity, water, sewer and janitorial services. Funding to cover the monthly rent is incorporated into the adopted fiscal year 2023-24 budget for Elections 1100140.
STAFFING IMPACT:
Narrative Explanation of Staffing Impact:
There will not be any impact to staffing.
STRATEGIC FRAMEWORK:
This action supports the following areas of your Board’s Strategic Framework.
Core Roles: Provide for and maintain infrastructure
New Initiatives: Manage our resources to ensure sustainability of services
Strategic Plan: N/A
OTHER AGENCY INVOLVEMENT:
Public Works
ALTERNATIVES TO STAFF RECOMMENDATIONS:
Your Board may decide not to approve this Third Option. This is not recommended as there are limited available ADA compliant facilities in the Eureka area that meet the needs of Elections.
ATTACHMENTS:
Exhibit A - 2016 Lease with Humboldt Partners 2426 6th St.
Exhibit B - 2426 6th St ADA Report
Exhibit C - 2021-4-13 2426 6th St Elections Lease Option 1 Letter
Exhibit D - 2021-12-9 Certificate of Insurance Humboldt Partners 2426 6th St
Exhibit E - 2022-4-19 2426 6th St Elections Lease Option 2 Letter
Exhibit F - 2426 6th St Elections Option 3 Letter
PREVIOUS ACTION/REFERRAL:
Board Order No.: C-19; C-13
Meeting of: 5/10/2016; 4/13/2021; 4/26/2022
File No.: 21-261; 22-303