To: Board of Supervisors
From: Public Works
Agenda Section: Consent
SUBJECT:
title
Bid Award Authorization for Storm Damage Repairs on Alderpoint Road (F6B165) at Post Mile 0.22; Federal Project Number ER-40A0(045); Contract Number 219205
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Receive and file the bid proposals received for Storm Damage Repairs on Alderpoint Road (F6B165) at Post Mile (PM) 0.22;
2. Award the contract to Bouthillier’s Construction, Inc., for the total amount of $789,065;
3. Authorize the Chair of the Board to execute the project agreement upon submittal of the appropriate bonds and insurance; and
4. Direct the Auditor-Controller to establish a new contract account 1200321-0345 Alderpoint Road Storm PM 0.22 and transfer $984,065 from 1200321-2118 to the new contract account per the attached appropriation transfer.
Body
SOURCE OF FUNDING:
Humboldt County Public Works Road Fund (1200); Federal Highway Administration Emergency Relief Storm Damage Funds
DISCUSSION:
On Nov. 5, 2019, the Board of Supervisors authorized the Clerk of the Board to advertise the above-referenced project for bids. On Dec. 17, 2019, the county received nine bids for the project, and the results are attached (Attachment 1 - Bid Results).
The Department of Public Works recommends that the Board of Supervisors receive and file the bid proposals received for Storm Damage Repairs on Alderpoint Road (F6B165) at PM 0.22. Public Works also recommends that the contract be awarded to Bouthillier’s Construction, Inc., for the total amount of $789,065, and that the Chair of the Board be authorized to execute the project agreement upon submittal of the appropriate bonds and insurance. The Auditor-Controller shall then be directed to set up the capital contract account per the attached appropriation transfer (Attachment 2 - Request for Budget Transfer).
FINANCIAL IMPACT:
This project is being funded by Federal Highway Administration Emergency Relief Funds (88.53 percent) and the Humboldt County Road Fund (11.47 percent). The engineer’s cost estimate for the construction contract is $1,043,960. Total project cost is estimated at $984,065. If granted, this request will transfer the full amount of $984,065 from 1200321-2118 Professional & Special Services to 1200321-0345 Alderpoint Road Storm PM 0.22.
Expenditure appropriations relating to completion of the Alderpoint Road PM 0.22 Storm Damage Repair Project have been included in the approved FY 2019-2020 budget for Road Fund budget unit 1200321-2118; therefore, this project will not impact the General Fund.
STRATEGIC FRAMEWORK:
This action supports your Board’s Strategic Framework by providing for and maintaining infrastructure .
OTHER AGENCY INVOLVEMENT:
California Department of Transportation and Federal Highway Administration
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board of Supervisors may choose not to award the contract. However, staff does not recommend this alternative because the project will construct a retaining wall to restore the failed roadway using funds that would not otherwise be available to the county.
ATTACHMENTS:
1. Bid Results
2. Request for Budget Transfer
PREVIOUS ACTION/REFERRAL:
Board Order No.: C-17
Meeting of: Nov. 5, 2019
File No.: 19-1564