To: Board of Supervisors
From: Public Works
Agenda Section: Consent
SUBJECT:
title
Additional Funding Request Regarding the Humboldt Community Corrections Reentry Resource Center Construction Project
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve an allocation of One Hundred Seventy-Three Thousand Eight Hundred Fourteen Dollars ($173,814.00) in additional funding from the 2020 Finance Plan for the Humboldt County Community Corrections Reentry Resource Center Project.
Body
SOURCE OF FUNDING:
2020 Finance Plan
DISCUSSION:
The proposed Humboldt County Corrections Reentry Resource Center is planned to be built next to the Humboldt County Correctional Facility (“HCCF”) with a linkage between the jail and the new center. The structure would house a small minimum security in-custody, program oriented, custody unit that focuses on preparing inmates to successfully re-enter society. The minimum security in-custody unit, which will house forty-four (44) inmates, would help the HCCF to house inmates that were previously sentenced to state prison.
The facility would also focus on out-of-custody re-entry programing. The current Day Reporting Center would move into this facility and pick up much needed space. The Sheriff’s Work Alternative Program would also move into this facility, thus allowing that program to expand its reentry programs. These out-of-custody programs would incorporate additional intense case management, evidence-based programs, mental health and substance abuse services geared toward reduction of recidivism in Humboldt County. The facility will provide offenders with transition from an institutional setting to independent and responsible community living.
In Feb. and Aug. of 2015, the Board of Supervisors approved funding totaling Sixty-Nine Thousand Five Hundred Dollars ($69,500) to cover the cost of the Needs Assessment and California Environmental Quality Act (“CEQA”) costs for the project. Additional funding for CEQA costs totaling Ninety-Five Thousand Dollars ($95,000) were paid from the General Fund as identified by the Humboldt County Administrative Office. On Jan. 20, 2015, the Board of Supervisors authorized the commitment of real property with an appraised value of Three Hundred Twenty-Five Thousand ($325,000). On Aug.19, 2015, the Humboldt County Community Corrections Partnership Executive Committee approved an allocation of Five Hundred Thousand Dollars ($500,000) in one-time funding to cover the County of Humboldt’s cash match for the California Senate Bill 863 application. On Nov. 14, 2017, the Board of Supervisors approved an allocation of Two Million Three Hundred Thousand Dollars ($2,300,000) from the 2016 Finance Plan bringing the County of Humboldt’s total cash match to Two Million Nine Hundred Sixty-Four Thousand Five Hundred Dollars ($2,964,500) for construction of the Humboldt County Corrections Reentry Resource Center.
The architectural firm of Nichols, Melberg, & Rossetto (“NMR”), was hired by the County of Humboldt to oversee the project. The preliminary plans drawings have been completed by NMR and have been submitted to the State Public Works Board. These plans along with other programming documents make up the preliminary plans packet. The Board of State and Community Corrections is reviewing the preliminary plans packet and is expected to determine that it meets the requirements of the agreement with the State.
The current estimate for the total project cost is Twenty-Three Million Four Hundred Sixty-Three Thousand Three Hundred Fourteen Dollars ($23,463,314). State funds will cover Twenty Million Dollars while the remaining project cost of Three Million Four Hundred Sixty-Three Thousand Three Hundred Fourteen Dollars ($3,463,314) will be the County of Humboldt’s cash match and in-kind contribution. As mentioned above, match funding in the amount of Two Million Nine Hundred Sixty-Four Thousand Five Hundred Dollars ($2,964,500) plus the land value of Three Hundred Twenty-Five Thousand Dollars ($325,000 has been previously identified. With the latest projected costs, the project team is requesting One Hundred Seventy-Three Thousand Eight Hundred Fourteen Dollars ($173,814) in additional funding to cover the increased costs. The State will be requiring assurance of the County of Humboldt’s ability to meet its funding requirements prior to approval of the working drawing plans.
It should be noted that construction escalation costs are continually accruing and are required by the State to be accounted for in all cost estimates of the project. These escalation costs are based on the amount of time to start of construction, and then to the midpoint of construction. These are line item estimating tools which allow for project owners to budget appropriately for unknown future escalation costs. Once the project is bid out, and a bid is accepted by the Board of Supervisors, those construction costs are fixed and the project may proceed using “real” numbers without relying on escalation factors.
There may be additional escalation costs prior to bid, startup costs and ongoing operational costs that have not been fully vetted in this process, but could potentially have a general fund impact. The Sheriff will bring these items back to the Board of Supervisors as the costs are known. The Board of Supervisors will have the ability to reject the funding award prior to the expenditure of any funds or beginning construction should they choose.
FINANCIAL IMPACT:
The current project budget based on updated cost estimates of hard and soft costs is Twenty-Three Million Four Hundred Sixty-Three Thousand Three Hundred Fourteen Dollars ($23,463,314). The State reimbursement portion which will be applied to the construction, architectural and project/construction management fees total Twenty Million Dollars ($20,000,000). Existing County of Humboldt funding totals Two Million Nine Hundred Sixty-Four Thousand Five Hundred Dollars ($2,964,500) plus the land value of Three Hundred Twenty-Five Thousand Dollars ($325,000) for a total value of Three Million Two Hundred Eighty-Nine Thousand Five Hundred Dollars ($3,289,500.00). The County Administrative Office has approved use of 2020 Finance Plan funds for additional costs not previously anticipated in the amount of One Hundred Seventy-Three Thousand Eight Hundred Fourteen Dollars ($173,814).
STRATEGIC FRAMEWORK:
The recommended actions support the Board of Supervisors’ Strategic Framework by enforcing laws and regulations to protect residents and providing for and maintaining infrastructure.
OTHER AGENCY INVOLVEMENT:
Board of State and Community Corrections, State Public Works Board, Department of Finance
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board of Supervisors may choose not to approve the requested allocation of additional funding from the 2020 Finance Plan for the Humboldt County Community Corrections Reentry Resource Center Project. However, this alternative is not recommended because it would mean the forfeiture of the Twenty Million Dollar ($20,000,000.00) California Senate Bill 863 award that the County of Humboldt has received from the state and any hopes of added programs for individuals returning to the community would be lost. The impact that will continue to be seen on the local level as California Assembly Bill 109 inmates continue to impact the existing facility and services may have a negative effect on the community at large.
ATTACHMENTS:
None
PREVIOUS ACTION/REFERRAL:
Board Order No.: C-7; H-4; H-1; C-16; C-9; C-13; E-1 ; H-1; C-21; C-4; I-1
Meeting of: 10/22/13; 1/20/15; 2/10/15 7/14/15; 8/25/15; 1/12/16; 2/9/16; 5/24/16; 11/14/17; 8/21/18
File No.: N/A