To: Board of Supervisors
From: Public Works
Agenda Section: Consent
Vote Requirement: Majority
SUBJECT:
title
Bid Award Authorization for Storm Damage Repairs to Alderpoint Road (F6B165) Post Miles 5.00, 6.98, 7.25, 7.37, and 7.58
end
RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Receive and file the bid proposals submitted for the Alderpoint Road (F6B165) Post Miles 5.00, 6.98, 7.25, 7.37, and 7.58 Storm Damage Repair Project; and
2. Award the attached project agreement to Mercer-Fraser Company for the total amount of $4,216,991; and
3. Authorize the Chair of the Board to execute the attached project agreement with Mercer-Fraser Company upon submittal of the appropriate bonds and insurance; and
4. Authorize the Public Works Director to execute contract change orders up to the amounts of $44,205 for Post Mile 5.00, $66,480 for Post Mile 6.98, $56,565 for Post Mile 7.25, $50,300 for Post Mile 7.37, and $55,800 for Post Mile 7.58.
Body
SOURCE OF FUNDING:
Road Fund (1200); Federal Highway Administration Emergency Relief Funds
DISCUSSION:
On March 7, 2023, the Board of Supervisors authorized the Clerk of the Board to advertise the Alderpoint Road (F6B165) Post Miles 5.00, 6.98, 7.25, 7.37, and 7.58 Storm Damage Repair Project for bids. On April 11, 2023, the County of Humboldt received four (4) bids for the project, which are attached hereto as Attachment 1.
The Department of Public Works recommends that the Board of Supervisors receive and file the bid proposals submitted for the Alderpoint Road (F6B165) Post Miles 5.00, 6.98, 7.25, 7.37, and 7.58 Storm Damage Repair Project; award the attached project agreement to Mercer-Fraser Company for the total amount of $4,216,991; authorize the Chair of the Board to execute the attached project agreement with Mercer-Fraser Company upon submittal of the appropriate bonds and insurance; and authorize the Public Works Director to execute contract change orders up to the amounts of $44,205 for Post Mile 5.00, $66,480 for Post Mile 6.98, $56,565 for Post Mile 7.25, $50,300 for Post Mile 7.37, and $55,800 for Post Mile 7.58.
FINANCIAL IMPACT:
|
Expenditures (Fund, Budget Unit) |
FY23-24 Projected |
|
Budgeted Expenses |
$5,270,000 |
|
Total Expenditures |
$5,270,000 |
|
Funding Sources (Fund, Budget Unit) |
FY23-24 Projected* |
|
Federal Funds (FHWA ER Program) |
$4,665,531 |
|
Road Fund (1200) |
$ 604,469 |
|
Total Funding Sources |
$5,270,000 |
*Projected amounts are estimates and are subject to change.
Narrative Explanation of Financial Impact:
The Alderpoint Road (F6B165) Post Miles 5.00, 6.98, 7.25, 7.37, and 7.58 Storm Damage Repair Project is being funded by Federal Highway Administration Emergency Relief Funds (88.53%) and the Humboldt County Road Fund (11.47%). The total project cost is estimated at $5,270,000. The Humboldt County Road Fund will be responsible for $604,469 of the total costs associated with the Alderpoint Road (F6B165) Post Miles 5.00, 6.98, 7.25, 7.37, and 7.58 Storm Damage Repair Project. Expenditure appropriations relating to completion of the Alderpoint Road (F6B165) Post Miles 5.00, 6.98, 7.25, 7.37, and 7.58 Storm Damage Repair Project are included in the proposed fiscal year (FY) 2023-24 Road Fund Budget (1200321-8940).
Projects are paid in arrears with anticipated funding coming from the Federal Highway Administration as mentioned above. The FY 2021-22 Annual Road Report, completed by the State of California, reflected an estimated negative fund balance of $8.8 million in the county’s Road Fund. Even after allocating nearly $6.8 million of American Rescue Plan Act (ARPA) funds to the Road Fund in order to reduce the negative fund balance, the current estimated fund balance remains negative by approximately $7 million.
This negative balance is partially due to the timing of Federal Emergency Management Agency reimbursements to the county, which can take years for the county to receive repayment. The current total of outstanding repayments is approximately $11.5 million. The department utilizes other state and local funding, such as Regional Surface Transportation Program funds, for the Humboldt County Road Fund match for reimbursable projects. Despite those additional funding sources, Road Fund projects are underfunded and will very likely have a negative impact on the General Fund if additional revenue sources are not secured.
STAFFING IMPACT:
Narrative Explanation of Staffing Impact:
Awarding the project agreement for the Alderpoint Road (F6B165) Post Miles 5.00, 6.98, 7.25, 7.37, and 7.58 Storm Damage Repair Project will not impact current staffing levels.
STRATEGIC FRAMEWORK:
This action supports your Board’s Strategic Framework priority of providing for and maintaining infrastructure .
OTHER AGENCY INVOLVEMENT:
California Department of Transportation, Federal Highway Administration
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board of Supervisors may choose not to award the Alderpoint Road (F6B165) Post Miles 5.00, 6.98, 7.25, 7.37, and 7.58 Storm Damage Repair Project to Mercer-Fraser Company. However, this alternative is not recommended because the project will restore the roadway to pre-disaster conditions using funds that would not otherwise be available to the County of Humboldt.
ATTACHMENTS:
1. Bid Results for the Alderpoint Road (F6B165) Post Miles 5.00, 6.98, 7.25, 7.37, and 7.58 Storm Damage Repair Project
2. Construction Agreement for the Alderpoint Road (F6B165) Post Miles 5.00, 6.98, 7.25, 7.37, and 7.58 Storm Damage Repair Project
PREVIOUS ACTION/REFERRAL:
Board Order No.: D-17
Meeting of: March 7, 2023
File No.: 23-179