To: Board of Supervisors
From: Public Works
Agenda Section: Consent
Vote Requirement: 4/5th
SUBJECT:
title
Approve the Fixed Asset Purchase of One (1) 2027 Model 536 Single Axle Cab and Chassis Tire Service Truck for the Public Works Roads Heavy Equipment Budget, 3540330 (4/5 Vote Required)
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors
1. Approve the fixed asset purchase of one (1) 2027 Model 536 Single Axle Cab and Chassis Tire Service Truck for the Public Works Heavy Equipment budget, 3540330, for fiscal year (FY) 2026-27. (4/5 Vote Required)
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STRATEGIC PLAN:
This action supports the following areas of your Board’s Strategic Plan.
Area of Focus: Safe & Healthy Communities
Strategic Plan Category: 1009 - Expand county infrastructure resilience
DISCUSSION:
Public Works Roads Heavy Equipment budget, 3540330, requests a revision of fixed asset purchases for FY 2026-27. At budget adoption your Board approved the fixed asset purchase of one (1) Excavator. Public Works Heavy Equipment has identified the need for one (1) 2027 Model 536 Single Axle Cab and Chassis Tire Service Truck that will allow for repairs in the field. The transportation time and downtime associated with bringing equipment to the maintenance shop from the remote rural areas in the county severely impacts the work that can be accomplished. The current tire truck is a 2008 Ford F550 with approximately 170,000 miles. Due to the tire truck’s age and condition, it is in need of frequent maintenance that is becoming very expensive and causing extended down time. Public Works Roads Heavy Equipment determined the need for the tire service truck is higher than the need for the Excavator included in the adopted budget. Public Works Road Heavy Equipment requests approval to purchase one (1) 2027 Model 536 Single Axle Cab and Chassis Tire Service Truck. Should your Board approve this purchase the department will not be purchasing the Excavator as indicated in the adopted budget.
SOURCE OF FUNDING:
Public Works Roads Heavy Equipment (3540330)
FINANCIAL IMPACT:
Narrative Explanation of Financial Impact:
The quote for the one (1) 2027 Model 536 Single Axle Cab and Chassis Tire Service Truck is $326,294.25. The budgeted total for the one (1) Excavator is $315,800. That is a difference of $10,494.25 that needs to be covered. Public Works Roads Heavy Equipment purchased a Loader for $569,891.16 that had a budgeted amount of $655,600, difference of $85,708.84. There are sufficient funds in the Public Works Heavy Equipment approved budget, 3540330, to cover this purchase.
STAFFING IMPACT:
There are no impacts to current staffing levels with the approval of this item.
OTHER AGENCY INVOLVEMENT:
N/A
ALTERNATIVES TO STAFF RECOMMENDATIONS:
Your Board could choose not to approve the change in the Capital Asset Table and the purchase of one (1) 2027 Model 536 Single Axle Cab and Chassis Tire Service Truck. However, this is not recommended as it would result in an increase in downtime for Heavy Equipment repairs and may require the department to contract out services to support heavy equipment maintenance, leading to higher operational costs.
ATTACHMENTS:
1. Quote
PREVIOUS ACTION/REFERRAL:
Meeting of: N/A
File No.: N/A