To: Board of Supervisors
From: Public Works
Agenda Section: Consent
SUBJECT:
title
Second Amendment to the Professional Services Agreement with Nichols, Melburg & Rossetto Architects Regarding the Provision of Design Engineering Services for the Humboldt County Juvenile Hall Replacement Facility Construction Project
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RECOMMENDATION(S):
Recommendation
That the Board of Supervisors:
1. Approve, and ratify the Public Works Director’s execution of, the attached second amendment to the professional services agreement with Nichols, Melburg & Rossetto Architects regarding the provision of design engineering services for the Humboldt County Juvenile Hall Replacement Facility Construction Project; and
2. Authorize the Public Works Director, or a designee thereof, to execute any and all subsequent amendments to the professional services agreement with Nichols, Melburg & Rossetto Architects, after review and approval by County Counsel, Risk Management and the County Administrative Office.
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SOURCE OF FUNDING:
Criminal Justice Construction Fund, Board of State and Community Corrections Senate Bill 81, Local Youthful Offender Rehabilitative Facility Construction Funding and Certificates of Participation, General Fund (1100)
DISCUSSION:
On Dec. 11, 2012, the Board of Supervisors authorized the Public Works Director to advertise and distribute a Request for Qualifications for Professional Services for the design of the Humboldt County Juvenile Hall Replacement Facility Construction Project (“Juvenile Hall Replacement Project”).
On Mar. 18, 2014, the Board authorized the Public Works Director to enter into negotiations with Nichols, Melburg & Rossetto Architects (“NMR”) for professional services to continue the design of the Juvenile Hall Replacement Project. The Board subsequently authorized award of a professional services agreement to NMR for design engineering services on Apr. 8, 2014. The original professional services agreement with NMR had a maximum amount payable of One Million Two Hundred Sixty-Four Thousand Eight Hundred Ninety-Eight Dollars ($1,264,898.00) for a period of one thousand one hundred twenty-eight (1,128) days.
On June 27, 2017, the Board approved the current professional services agreement with NMR due to the project extending past the original contractual period of one thousand one hundred twenty-eight (1,128) days. The current professional services agreement replaced the original professional services agreement with NMR and extended the term thereof through anticipated completion of the ongoing Juvenile Hall Replacement Facility Construction Project for a total of two thousand fifty-five (2,055) days.
On Dec. 11, 2018, the Board ratified the first amendment to the current professional services agreement with NMR which extended the term thereof for an additional three hundred sixty-five (365) days in order to allow for the provision of design engineering services for the anticipated construction time beyond Oct. 8, 2018.
The attached second amendment to the current professional services agreement with NMR will increase the maximum amount payable thereunder, adjust the rates of compensation set forth therein and further extend the term thereof for an additional three hundred sixty-five (365) days in order to allow for the provision of design engineering services during the remainder of the anticipated construction period.
Accordingly, staff recommends that the Board approve, and ratify the Public Works Director’s execution of, the attached second amendment to the current professional services agreement with NMR regarding the provision of design engineering services for the Juvenile Hall Replacement Project. It is also recommended that the Board authorize the Public Works Director, or a designee thereof, to execute any and all subsequent amendments to the current professional services agreement with NMR, after review and approval by County Counsel, Risk Management and the County Administrative Office, in order to avoid any unnecessary delays in the provision of needed design engineering services.
FINANCIAL IMPACT:
Approval of the attached second amendment to the current professional services agreement with NMR will increase the County of Humboldt’s existing financial obligation for the design engineering services provided thereunder by One Hundred Fourteen Thousand Nine Hundred Fifty-Two Dollars ($114,952) for a total maximum amount payable of One Million Six Hundred Thirty-Nine Thousand Seven Hundred Twenty-Six Dollars ($1,639,726). On Feb.11, 2020, your Board approved a supplement budget request, included in the County Administrative Office’s Mid-Year Budget Review, in the amount of One Hundred Eighty Thousand Dollars ($180,000) for the Juvenile Hall Replacement Project.
STRATEGIC FRAMEWORK:
The recommended actions support the Board of Supervisors’ Strategic Framework by providing for and maintaining infrastructure.
OTHER AGENCY INVOLVEMENT:
Board of State and Community Corrections
ALTERNATIVES TO STAFF RECOMMENDATIONS:
The Board could choose not to approve, and ratify the Public Works Director’s execution of, the attached second amendment to the current professional services agreement with NMR regarding the provision of design engineering services for the Juvenile Hall Replacement Project. This alternative is not recommended because it would delay and complicate the oversight of the ongoing Juvenile Hall Replacement Project.
ATTACHMENTS:
1. Second Amendment to the Professional Services Agreement with Nichols, Melburg & Rossetto Architects Regarding the Provision of Design Engineering Services for the Humboldt County Juvenile Hall Replacement Facility Construction Project dated November 22, 2019
2. First Amendment to the Professional Services Agreement with Nichols, Melburg & Rossetto Architects Regarding the Provision of Design Engineering Services for the Humboldt County Juvenile Hall Replacement Facility Construction Project dated November 21, 2018
3. Professional Services Agreement with Nichols, Melburg & Rossetto Architects Regarding the Provision of Design Engineering Services for the Humboldt County Juvenile Hall Replacement Facility Construction Project dated June 27, 2017
4. Insurance Certificates for Nichols, Melburg & Rossetto Architects
PREVIOUS ACTION/REFERRAL:
Board Order No.: G-6; H-3; C-8; C-8; C-17; C-25; C-10; C-18; C-18; H-5; C-19-; C-12; C-15; C-37; C-13
Meeting of: 2/3/11; 4/10/12; 11/27/12; 12/11/12; 5/14/13; 8/13/13; 4/8/14; 7/1/14; 10/6/15; 11/30/15; 5/31/16; 6/7/16; 8/16/16; 6/27/17; 12/11/18
File No.: 18-1601